Administrative Assistant HW Plant Operations

Clean Earth is a leading provider of environmental services in the United States providing remediation, disposal, recycling, and beneficial reuse solutions for hazardous and non-hazardous waste, contaminated soil, and dredged material. Our vast portfolio of technologies and services touches nearly every industry that generates waste including energy, infrastructure, commercial, industrial, retail, and healthcare markets.

Every day our teams across the country take a hands-on, dedicated approach to recycling and beneficially reusing waste that would otherwise go into landfills. We value our employees as our most important asset, and this is reflected in many areas across our company including recently being named a 2024 Most Loved Workplace ®. We are committed to creating a positive work culture that fosters growth and development while ensuring the health and safety of our employees.

Under general direction, provides administrative support to the shipping and receiving group.

Primary Responsibilities:

• Data entry of DEA inventory.
• Regular contact with management, drivers and 10 Day Facilities.
• Maintains DEA Files.
• Reports month end DEA inventory.
• Works closely with department managers concerning DEA materials.
• Maintains accurate records.
• Several methods of communication within scope of work and outside plant vendors/locations.
• DEA Reporting
• Supports shipping and receiving duties as required. This will include receiving trailers/manifests.
• Provide coordination and support for daily operations of facility including data management.
• Track waste shipments with disposal facilities.
• Manage the office phone. Answer and reroute all incoming phone calls.
• Manage life cycle of printed manifests, including Land Disposal Restrictions (LDRs) associated paperwork and labels - printing, CC Scanning, mailing to customers and mailing to states.
• Sign manifests that end at the facility and create billing packets (based on location permitting and need).
• Perform office administrative tasks - maintain electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail.
• Perform other reasonably related tasks as assigned by management.

Basic Requirements:

• High school diploma or GED
• 1+ years of experience in data entry
• Pass DEA background check

Preferred Qualifications:

• Bachelor’s degree is a plus
• Demonstrates excellent working knowledge of Microsoft Word, Excel, and Outlook.
• Attention to Detail – Demonstrates the ability to review or proofread work for accuracy; complete specific projects or assignments independently; concentrates on tasks at hand, even in distracting work environments.
• Adaptability – Ability to modify behavior, as needed to maintain effectiveness in a changing situation; and with varying tasks, responsibilities, or people.
• Demonstrates the ability to efficiently manage own time, activities and resources. Identify specific activities required to accomplish objectives, rank them in order of importance, and coordinate and act to achieve desired results; prioritize complex multiple activities and projects. Recommends improvements to prevent reemergence of resolved issues.
• Initiative – Actively attempts to influence events to achieve results. Knows when to originate independent action to achieve goals. Is self-starting rather than passive accepting. Demonstrates the ability to function independently; resolve problems without direction.
• Analytical Problem Solving – Ability to gather and analyze facts and data and draw correct inferences from the information. Weighs alternatives and presents logical solutions to problems.
• Team Participation – Demonstrates the ability to cooperate with others on projects, which require input from various sources.
• Listening – Receives ideas, thoughts, and information from others without interrupting. Shows interest in what is being said and asks questions to ensure correct understanding.

Clean Earth offers competitive benefits including health, dental, vision, life, and disability insurance plans starting on the first day of employment; paid time off, wellness benefits, employee discount program, tuition assistance, and a 401k with company matching.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

If you have a difficulty applying for any job posted on Harsco Clean Earth’s website because a disability prevents you from using the online system, Clean Earth offers the following alternate application procedure: Call toll free (833) 209-2659 and leave your name, phone number, city and state of residence.  Clean Earth will arrange for an alternate method of applying and will consider your application together with all other applications received for the job.  This line is dedicated to disability applications only.  No other inquiries will receive a response.