Virtual Assistant (Bookkeeping/Accounting Focus) - Remote

Position: Virtual Assistant (Bookkeeping/Accounting Focus)

Working Hours: US Business Hours

Hiring Company: We run customer service operations for e-commerce stores, providing customer service agents as well as customer service operation management and infrastructure improvements (workflow improvements, reporting, AI, etc.). We launched in 2015 with a fully remote team of 100+ employees in the Philippines (including Managers, Client Management, Sales, etc.) and a great culture.

About the Role: We are looking for a General Virtual Assistant (VA) with a strong background in bookkeeping and accounting. This role requires a highly organized individual who can manage administrative tasks while handling financial records, invoices, and reports. If you have experience with accounting software, AI tools, and project management platforms, this role is perfect for you!

Key Responsibilities:

Bookkeeping & Accounting (50%)

• Manage and record financial transactions
• Process invoices, receipts, and payments
• Reconcile bank statements and financial records
• Prepare financial reports and summaries
• Assist with tax preparation and compliance (if needed)
• Maintain accurate bookkeeping records in QuickBooks, Xero, or similar software
• Handle accounts payable and receivable
• Compile financial reports and present them to the Finance Director & CEO
• Assist with knowledge base data management
• Compile sales tax returns and submit
• Work with the Finance Director to complete state, local, and corporate payments

General VA Tasks (50%)

• Manage emails and correspondence
• Organize and update files, spreadsheets, and databases
• Assist with administrative tasks like scheduling and calendar management (Google Calendar, Calendly)
• Support project management tasks using Asana, Trello, or ClickUp
• Conduct online research and data entry tasks
• Communicate with vendors, clients, and team members as needed

What You Bring to The Table:

• 3 years of experience as a Virtual Assistant, with a focus on bookkeeping/accounting
• Experience using accounting software (QuickBooks, Xero, Wave, FreshBooks, etc.)
• Strong proficiency in AI tools (ChatGPT, Notion AI, Jasper, etc.)
• Experience managing project management tools like Asana, Trello, or ClickUp
• Excellent English communication skills (written and verbal)
• At least 2 years of remote work experience
• Strong attention to detail and organizational skills
• Ability to handle confidential financial information securely
• Tech-savvy and comfortable using productivity software (Google Suite, Microsoft Office, Slack, etc.

Nice-to-Have Skills:

• Experience with payroll processing
• Knowledge of tax regulations and compliance (depending on the country)
• Ability to analyze financial data and suggest process improvements

Qualifications Required: (* are required)

1. * Remote work ready:
1. stable high-speed internet with backup
2. computer (laptop or desktop) with recommended quad-core CPU 2.5hgz+, RAM 8GB+, and dual monitor
3. headset, mic, and webcam for meetings
4. focused workspace.
2. * Fluent in conversational English written and verbal.
3. Ideally, at least 1 year of work-from-home experience

What we offer: 

1. Salary rate is $6/hr
2. Pandemic-proof job
3. Paid Time Offs
4. HMO coverage up to $50/Month
5. Since you will be working from home, you get to save a lot of time and money.
6.  Company & team events - Virtual and Offline

What we don't offer: 

1. All government-mandated benefits (SSS, PAGIBIG, PHILHEALTH). Our team pays them voluntarily.
2. Company Equipment - You must already have or buy or upgrade your current one to meet our minimum requirements.

Notes: 

1. For the best application experience, we recommend using Google Chrome as your browser. This ensures optimal performance and minimizes any potential submission issues.
2. Select any of the locations listed below. We're a fully remote company, so selecting any location from the list doesn't affect your application. 
3. Be sure to monitor your email's "Spam / Junk folder" so you do not miss any emails from us.
4.  Please provide an active mobile phone # (any Network, must have Viber but not a landline #) so we can contact you via text or call if needed.