Undergraduate Trainee - Quality Experience Analyst (QEA) - Unified Support

IFS is a billion-dollar revenue company with 7000+ employees on all continents. Our leading AI technology is the backbone of our award-winning enterprise software solutions, enabling our customers to be their best when it really matters–at the Moment of Service™. Our commitment to internal AI adoption has allowed us to stay at the forefront of technological advancements, ensuring our colleagues can unlock their creativity and productivity, and our solutions are always cutting-edge.

At IFS, we’re flexible, we’re innovative, and we’re focused not only on how we can engage with our customers but on how we can make a real change and have a worldwide impact. We help solve some of society’s greatest challenges, fostering a better future through our agility, collaboration, and trust.

We celebrate diversity and understand our responsibility to reflect the diverse world we work in. We are committed to promoting an inclusive workforce that fully represents the many different cultures, backgrounds, and viewpoints of our customers, our partners, and our communities. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.

By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We’re looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs. With the power of our AI-driven solutions, we empower our team to change the status quo and make a real difference.

If you want to change the status quo, we’ll help you make your moment. Join Team Purple. Join IFS.

The Quality Experience Analyst (QEA) will play a pivotal role in the Quality Experience Program (QEP), a strategic initiative aimed at enhancing user and customer satisfaction by monitoring, analysing, and improving the quality of our support services. As a hybrid between a Business Analyst (BA) and Quality Assurance (QA) professional, the QEA will be responsible for evaluating service processes, ensuring adherence to SLAs, KPIs, and quality standards, and identifying improvement opportunities through structured data analysis and feedback. The QEA will collaborate closely with the support team and stakeholders to develop and implement best practices, training modules, and quality control measures that drive an exceptional customer experience. The QEA will be working as part of the Unified Support – Service Ops - Talent & Enablement team. 

Key Responsibilities: 

Quality Monitoring and Auditing 

• Conduct regular audits of support cases to evaluate adherence to SLAs, KPIs, and service standards. 
• Assess service quality factors, including empathy, professionalism, follow-up, and case resolution processes, to identify areas for improvement. 
• Review case interactions, document findings, and report on trends that impact customer satisfaction and service quality. 

 Data Analysis and Reporting 

• Collect, analyse, and interpret customer feedback, CSAT (Customer Satisfaction) scores, smiley cases, and other quality-related metrics to provide actionable insights. 
• Develop dashboards and reporting tools to track and communicate quality performance metrics to stakeholders. 
• Collaborate with data teams to refine analytical methods and maintain accurate records for continuous monitoring. 

 Process Improvement 

• Work with process owners and support teams to identify opportunities to streamline workflows, eliminate inefficiencies, and ensure consistent delivery of high-quality service. 
• Facilitate root cause analysis on recurring service issues, providing recommendations for corrective actions and process enhancements. 
• Lead continual service improvement efforts by conducting drills, scenario-based training, and role-play exercises, such as Incident Management Drills, to reinforce service standards. 

Training and Development 

• Develop training modules, quality guidelines, and role-play scenarios that emphasize best practices in customer engagement, empathy, and case resolution. 
• Facilitate onboarding and ongoing training sessions for support staff to strengthen process adherence and service quality. 
• Collaborate with team leaders and trainers to ensure continuous improvement of training materials and alignment with evolving customer needs. 

 Stakeholder Collaboration 

• Act as a liaison between the support, QA, and Customer Success teams to ensure quality standards are integrated across the organization. 
• Provide regular updates, insights, and recommendations to the Director of Strategic Initiatives and key stakeholders to support strategic decision-making. 
• Lead feedback loops to incorporate insights from team members and customers into the QEP’s continuous improvement processes. 

 Documentation and Knowledge Management 

• Maintain and update documentation, including process guidelines, quality standards, and training materials, to ensure consistency and clarity across the team. 
• Develop and manage knowledge bases (KBA) and scenarios to support consistent quality in case handling and facilitate knowledge sharing among support staff. 

• Education:
  • Following a bachelor’s degree in IT or similar
  • Relevant certifications (e.g., Six Sigma, Lean, ITIL) are a plus.
• Technical Skills:
  • Proficiency with data analysis and reporting tools (e.g., Power BI, Excel, SQL). 
  • Experience with CRM systems (e.g., Salesforce, ServiceNow) and knowledge management platforms.   
• Soft Skills:
  • Strong analytical skills with the ability to interpret data and extract actionable insights. 
  • Excellent communication and interpersonal skills, with a focus on empathy and customer engagement. 
  • Detail-oriented, with strong organizational and project management skills

Core Competencies 

• Customer-Centric Mindset: Focus on understanding and improving the customer journey, emphasizing empathy, responsiveness, and proactive support. 
• Analytical and Process-Oriented: Able to analyse complex data sets, monitor trends, and make evidence-based recommendations for improvement. 
• Quality-Driven: Committed to maintaining high standards in service delivery, ensuring consistent adherence to SLAs, KPIs, and quality benchmarks. 
• Continuous Improvement: Proactively identifies opportunities for service improvement, fosters a culture of learning, and actively participates in process enhancements.

Why Join Us? 
This role offers a unique opportunity to make a meaningful impact on our customers’ experience by leading quality initiatives and fostering a culture of continuous improvement. If you are a proactive, quality-driven professional with a passion for enhancing customer satisfaction, we invite you to bring your expertise to our team. 

We believe that coming together as a community, in person, is important for innovation, connection and fostering a sense of belonging. Our roles have the right balance of remote and in-office working to enable flexibility for managing your life along with ensuring a real connection with your colleagues and the broader IFS community.