Sr. Project Coordinator

IT Management Corporation was established in 2009 as a new generation IT solution provider focusing on sustainability, network conversion, and business alignment. We’re a highly qualified and professional voice and data network consulting and service organization.

At IT Management, our mission is to facilitate a transformation to a more efficient, sustainable technical environment; enabled by advanced technology and enhanced communication to optimize production and increase reliability.

We combine our professional and managed services with technologies from leading vendors to provide our customers with the best solution to their needs with consideration of industry standards and reliability. We can assist businesses in designing strategy, architecture, and technology roadmaps that become the blueprint of their vision.

We are seeking a highly organized and proactive Sr Project Coordinator to join our team. The ideal candidate will have experience in data discovery, data analysis, identifying project opportunities, and preparing project bid documents. This role involves managing all administrative aspects of a project, from vendor management to subcontractor compliance, and ensuring seamless project execution.

Key Responsibilities:

• Data Discovery & Analysis:

  • Perform data discovery and analysis to identify potential project opportunities.
  • Support project teams by providing insights and data-driven recommendations.

• Project Administration:

  • Manage vendor relationships, subcontractor compliance, and payment applications.
  • Administer subcontractor contracts and owner payment applications.
  • Procure and manage project materials and equipment, coordinating delivery schedules.
  • Complete and process permit applications.
  • Perform take-offs from project plans and gather required documents for job start meetings.

• Communication & Coordination:

  • Communicate project material status to stakeholders.
  • Attend meetings, take detailed meeting minutes, and ensure follow-up actions are completed.
  • Support project teams by providing administrative assistance and managing project schedules.
  • Create and update specialized project schedules and labor tracking reports.

• Documentation & Compliance:

  • Organize final preparation of project submittals and verify approvals.
  • Manage and integrate project documents, addendums, and change orders.
  • Oversee material purchase orders and ensure timely delivery to job sites.
  • Maintain accurate logs for change orders, materials, and RFIs.

• Support for Bids & RFPs:

  • Assist in preparing bids and RFPs, ensuring timely and compliant submissions.

• 4-Years of experiance as a Project Administrator
• Experience working in a fast-paced office environment
• Office/Business support background
• Experience assisting large complex projects.
• Proficiency with spreadsheets and software
• Ability to multi-task and prioritize workload
• Exceptional organizational skills
• Ability to manage multiple priorities, effective team player, self-motivated, quick learner
• Excellent communication skills with the ability to read, write and communicate fluently in English
• Superior written, oral and digital communication skills

All your information will be kept confidential according to EEO guidelines.