Project Administrator

Kitware seeks a Project Administrator to assist Kitware’s Computer Vision team with administering the lifecycle of the company’s US Department of Defense and other government projects. The administrator will interact with project managers, contracts administrators,  the compliance director, collaborators, and customers to assist in the execution and performance of projects related to artificial intelligence, object detection and recognition, tracking, activity recognition, anomaly detection, 3D reconstruction, image forensics, image enhancement, and several related areas.

• Assist project leads by providing support for internal and external customer interactions (presentations, deliverables communication, status of projects, schedule meetings)
• Coordinate with Kitware’s contracts team and the project teams to submit proposals, requests for contract modifications, and prior approval requests
• Track due dates for, and perform upload of technical and administrative contract deliverables, across multiple government-hosted systems
• Coordinate with Kitware’s marketing team, manage public release requests, and gather materials from projects for internal and external marketing
• Assist project leads in ensuring that the project schedule is on track by utilizing technical knowledge to understand high-level technical goals and concepts of projects
• Assist project leads with purchase, tracking, and disposition of government property
• Assist with data collection, data security, and data management tasks

• Work to establish processes to improve and simplify project administration
• Coordinate with Kitware’s project leads and compliance team to provide support for Human Subject Research, including development of  protocols and the coordination and gathering of materials to be submitted for IRB review
• Assist with subcontractor management and oversight
• Perform such other assignments as may be required from time to time by management

• Minimum of a Bachelor's degree and 2 years of experience in project administration, project management, procurement, contracts, or a related field
• Highly organized with demonstrable experience working on multiple projects at once
• Strong communication skills (both written and verbal)
• Experience with project management software and other related software
• Highly detail-oriented and thorough
• Due to contractual restrictions, only US Citizens will be considered for this position

• If not already cleared, willingness and ability to apply for, use, and maintain a security clearance

• Experience with human subjects research or other data security regulations 
• Experience working in a highly regulated industry 
• Some knowledge of agile methodologies and/or a technical background in computer science or engineering

Company Description:

Kitware is a research and development software solutions provider with a mission to advance science, make a positive impact, and share our results all within a collaborative, employee-focused work environment that is friendly, fair, and flexible. Our work is improving healthcare outcomes, increasing national security, and advancing our national computing infrastructure. Our customers and collaborators include top universities from around the world, government organizations, national research labs, medical device manufacturers, car manufacturers, financial institutions, and many others.  

Kitware is proud to be 100% employee-owned, and Great Place to Work-Certified™.  

Additional Information:

Our team members enjoy a small company environment, flexibility in work assignments, and high levels of independence and responsibility. Besides a great work environment, our comprehensive benefits package includes a competitive compensation plan, tuition reimbursement program, flexible working hours, six weeks paid time off, 401(k), health insurance, life insurance, short- and long-term disability insurance, bonus plan, and free coffee, drinks, and snacks. 

For more information on our benefit offerings please visit: https://www.kitware.com/careers/.

Kitware actively subscribes to a policy of equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, protected veteran status, uniformed service member status, or any other characteristics protected by applicable law. 

Any unsolicited resume sent to Kitware, including to Kitware's mailing addresses, fax machines or email addresses, whether directly to Kitware employees or to Kitware's applicant tracking system, will be considered Kitware property.  Kitware will not pay a fee for any placement resulting from the receipt of an unsolicited resume, and will consider any candidate submitted by a recruitment agency without a fully executed contract with Kitware to have been referred free of any charges or fees.

If you need assistance with applying or interviewing for a role due to a disability or special need, please reach out directly to our HR team at hr@kitware.com at any time during the hiring process.