Executive Assistant

At KPMG, the Executive Assistant plays a crucial role in supporting the Netherlands People Leader and three executives in the GT&K group. Responsibilities include organizing global meetings, managing logistical arrangements, and providing administrative support, which encompasses a variety of tasks such as drafting communications, handling sensitive information, and preparing expense reports. Essentially, you will ensure the efficiency of daily operations while embodying KPMG’s values.

To excel as an Executive Assistant at KPMG in Amstelveen, candidates should have at least seven years of executive-level administrative support experience, ideally in a professional services firm. A Bachelor’s degree from an accredited institution is preferred, along with a strong capability in managing multiple priorities, excellent communication skills, and a good grasp of financial operational processes.

The key skills for an Executive Assistant at KPMG include strong organizational abilities, attention to detail, effective communication skills, and the capability to work under pressure while managing competing priorities. Additionally, having a customer service orientation and analytical skills, enabling you to identify and solve problems quickly, are essential for success in this role.

At KPMG, work-life balance is valued significantly. As an Executive Assistant, you can expect flexibility in your working schedule, and the opportunity to work both from home and in the office. Additional benefits include competitive salary packages, vacation days, and emphasis on well-being activities, making it a supportive environment for both personal and professional growth.

The Executive Assistant role at KPMG is integral to fostering a collaborative company culture. By ensuring that executives are well-supported in their day-to-day tasks, Executive Assistants contribute to a seamless operational flow. KPMG places a significant focus on team dynamics through social events, diversity networks, and initiatives that promote well-being, making this role a vital part of the community.

In prioritizing tasks as an Executive Assistant, I assess urgency and importance by understanding the broader goals of the executives I support. I frequently communicate with them to adapt to shifting priorities and ensure that I'm aligned with their immediate needs. Utilizing tools like to-do lists and digital calendars helps keep everything organized.

I once dealt with sensitive information regarding a departmental restructure. I ensured all communication was limited to authorized personnel only and documented everything securely. I established trust with my executives by handling the information discreetly, which reinforced my reliability in sensitive situations.

In my previous position, I organized an international conference with over 200 participants. I handled everything from logistics to catering, ensuring deadlines were met. My attention to detail and proactive approach to troubleshooting during the planning phase ensured the event ran smoothly, earning positive feedback from attendees.

Managing competing priorities starts with clear communication. I outline tasks and deadlines and make use of project management tools to visualize my workload. When priorities shift, I stay flexible and adjust my day-to-day activities to ensure critical tasks are completed first without compromising quality.

In a challenging situation with an executive, I believe in addressing issues openly yet respectfully. I’d set up a private discussion to understand their concerns, clarify misunderstandings, and offer solutions if possible. Maintaining a positive, professional relationship is key, so active listening and empathy play significant roles in resolving conflicts.

I am proficient in various software tools, including Microsoft Office Suite, Google Workspace, and project management tools like Asana or Trello. Additionally, I have experience with virtual meeting platforms like Zoom or Microsoft Teams, which helps facilitate smooth communication and collaboration.

Keeping myself organized involves a combination of prioritization and time management strategies. I rely heavily on digital tools such as task management apps and shared calendars. Regular reviews of my tasks help me keep track of deadlines, and I set reminders to ensure that nothing important gets overlooked.

I once managed the onboarding of a new executive assistant. I created a comprehensive welcome guide, scheduled orientation meetings with key team members, and made sure all necessary equipment and access rights were set up prior to their start date. The new hire felt welcomed and prepared, leading to an effective transition.

To maintain professionalism in communications, I always ensure that my tone is respectful and my language clear. I think about the recipient's perspective and adapt my messaging accordingly. Proofreading for accuracy and professionalism is a must, ensuring all content aligns with KPMG's standards.

I am drawn to work as an Executive Assistant at KPMG due to the company’s strong commitment to innovation and team dynamics. I admire KPMG's global presence and the opportunities it offers to support high-level executives while being part of a diverse and mission-driven team. The focus on personal and professional development also aligns with my career goals.