Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: Windsor Mill MD

Job Type: Full-Time

Job Summary:

We are seeking a meticulous and highly organized Accounts Payable Specialist to join our Finance team. The ideal candidate will be responsible for managing the accounts payable process, ensuring timely and accurate processing of invoices and payments, and maintaining compliance with company policies and applicable regulations.

Key Responsibilities:

Review, verify, and process invoices for payment, ensuring accuracy and proper approvals.

Match invoices to purchase orders and receipts to ensure proper documentation.

Monitor accounts to ensure payments are up to date and resolve discrepancies promptly.

Prepare and process electronic transfers, ACH payments, and check runs.

Maintain vendor records, including W-9s and tax documentation, ensuring compliance with IRS regulations.

Communicate with vendors to resolve payment inquiries and disputes.

Reconcile accounts payable transactions and assist with month-end closing activities.

Generate and analyze accounts payable reports as required by management.

Assist in preparing 1099 forms and other year-end reporting.

Qualifications:

Required:

High school diploma or equivalent; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

[2+] years of experience in accounts payable or general accounting.

Proficiency in accounting software ([specify preferred systems, e.g., QuickBooks, NetSuite, SAP]).

Strong knowledge of accounting principles and accounts payable processes.

Excellent attention to detail and accuracy in data entry and reporting.

Strong organizational and time-management skills with the ability to meet deadlines.

Effective communication and interpersonal skills.