Office Manager & Administrative Assistant

Support. Organize. Optimize.

Are you a highly organized, proactive problem-solver who thrives in a fast-paced environment? Do you take charge, anticipate needs, and find solutions before anyone else even notices the problem? If you’re an energetic self-starter who can juggle multiple priorities with confidence and finesse, we want YOU to be the backbone of our office operations at Localcoin!

ABOUT US

Localcoin, founded in 2017 with headquarters in Toronto, is on a mission to simplify the process and experience of buying or selling digital currencies globally. We envision bringing digital currency to the mainstream financial market through partnerships with leading corporate and franchised retail spaces. With terminals across Canada and the APAC region, including Australia, Hong Kong, and New Zealand, Localcoin is now the largest Bitcoin ATM provider in Canada.

At its core, Localcoin believes that everyone should be able to own cryptocurrency and have a deep understanding of blockchain technology. As a member of our rapidly growing team, you'll join a talented, dynamic group of team members who will encourage you to learn, grow, and thrive in your career every step of the way.

Our team is a powerhouse of innovative, ambitious professionals who thrive on ownership, agility, and execution.If you’re ready to step up, take initiative, and make an impact, this is your chance to join a dynamic environment where your contributions matter.

THE ROLE 

As our Administrative Assistant / Office Manager, you are the go-to person for keeping our office running smoothly. You will own key administrative functions, streamline office operations, coordinate travel, and help create a vibrant, organized workplace. You will have the autonomy to take charge, build efficiencies, and drive improvements across office management and team coordination.

You’ll report directly to the Manager of People & Culture, while also working closely with leaders across the company.

WHAT YOU’LL BE DOING

• Own & Manage all office operations—keep things running efficiently with minimal oversight.
• Anticipate Needs—ensure supplies are stocked, systems are optimized, and the team has everything they need.
• Plan & Execute high-impact company events, from leadership offsites to all-team socials.
• Streamline Processes—identify bottlenecks and implement smarter, faster ways to get things done.
• Lead Vendor Management—coordinate with property managers, cleaners, and other key service providers.
• Be the First Point of Contact for internal and external stakeholders, ensuring seamless communication.
• Coordinate Business Travel—manage logistics for employee travel and corporate events.
• Support the People Team—assist with onboarding, training coordination, and employee experience initiatives.
• Tackle Ad-Hoc Projects—jump in where needed and own your work with confidence.

WHAT WE'RE LOOKING FOR

• 3+ years of administrative or office management experience
• Highly organized and detail-oriented, with the ability to prioritize multiple tasks
• Strong problem-solving skills and a proactive mindset—someone who takes initiative
• Excellent communication skills, able to interact professionally with employees and external partners
• Comfortable using Slack, Google Suite (Docs, Sheets, Calendar), and Excel
• Ability to work independently while collaborating effectively with different teams
• Discretion and professionalism when handling sensitive company information

WHAT YOU’LL LOVE ABOUT US

• Competitive Salary & Benefits – We value and reward our team members.
• Hybrid Work Environment – Enjoy flexibility while being part of a dynamic team.
• Professional Development – Opportunities for learning and growth.
• Team Culture & Events – Regular socials, team meetings, and collaborative workspaces.
• Impactful Work – Play a key role in a growing company and make a real difference.

If you're organized, proactive, and ready to take ownership of this role, we’d love to hear from you! Apply today.

 Localcoin is committed to building a team that represents a variety of backgrounds, perspectives and skills. The more inclusive and diverse we are, the more our work will improve. If you're determined and great at what you do, come as you are.

If you require accommodation at any stage throughout the recruitment process, please notify your talent team or send an email to careers@localcoinatm.com