Portfolio Manager

The Operations Associate will play a key role in supporting our corporate team by coordinating projects, streamlining processes, and ensuring successful execution of capital improvement and maintenance initiatives. This is a mid-career position ideal for a detail-oriented professional with experience in strong project management coordination and property management operations.

• Project Coordination and Oversight
•  Assist in managing and implementing operational projects across the Logan Property Management portfolio.
•  Serve as a liaison between corporate, properties, community managers, auditors, and vendors to facilitate project execution.
•  Conduct site visits to oversee projects and ensure quality standards are met.
•  Coordinate unit renovations, including scheduling subcontractors, ensuring timelines are met, and resolving challenges that arise.
•  Create and maintain detailed project documentation, including schedules, budgets, and reports.
• Vendor and Contract Management
•  Source and negotiate vendor contracts for capital improvement and operational projects.
•  Obtain and analyze RFPs to support decisionmaking for project execution.
•  Manage vendor relationships and ensure timely delivery of services and materials.
• Operational Process Optimization
•  Develop and maintain a portfoliowide preventative maintenance and inspection calendar.
•  Identify opportunities for process improvements to enhance operational efficiency.
•  Assist in standardizing operating procedures across properties.
• Budget Management
•  Assist in preparing, monitoring, and reconciling budgets for projects and operations.
•  Track expenses and provide budgetary updates to leadership.
•  Oversee the procurement of supplies and materials while maintaining cost efficiency.
• Administrative Support
•  Maintain accurate records and documentation for projects and operational activities.
•  Prepare correspondence, reports, and presentations for internal and external stakeholders.
•  Organize and schedule meetings, site visits, and team activities.
• Communication and Collaboration
•  Serve as the primary point of contact for internal teams and external stakeholders on assigned projects.
•  Facilitate effective communication between departments and ensure alignment on project goals.
•  Support leadership in creating clear and actionable communication materials.

•  Bachelor’s degree in Business Administration, Operations Management, or a related field (or equivalent experience).
•  Minimum of 2 years in an operations or project management-focused role
•  3-5 years of experience in property management, with a focus on conventional/luxury multifamily housing preferred.

• Skills and Competencies
•  Strong organizational skills with exceptional attention to detail.
•  Familiarity with property management software such as Yardi or similar systems.
•  Effective time management and ability to manage multiple projects simultaneously.
•  Excellent written and verbal communication skills.
•  Ability to work independently and travel to project sites as needed.
•  A proactive, problem-solving mindset with a focus on achieving results.