Operations Specialist: Human Resources (PART-TIME, REMOTE POSITION)

M3T Corporation, headquartered in central PA, with an additional office in Virginia, is a Veteran-Owned small business. We are an industry leader in the design, installation, and maintenance of comprehensive security solutions in the Mid-Atlantic states. Established in 2001, M3T Corporation has fostered and continues to develop its reputation as an innovative technology leader and full-service provider for customers.

We are looking for an experienced Human Resources Professional to lead the HR department for a security integration firm based out of Central, PA. MUST have a minimum 3 years’ of HR experience to apply. This is a PART-TIME, REMOTE position for approximately 15-20 hours per week. Your schedule can be flexible, but must be responsive during EST zone workday (8am-5pm).

Job Duties:

• Employee Benefits:
  • Work with brokers to ensure accessible employee benefits.
  • Assist new employees in setting up benefits.
  • Implement successful open enrollment each year
  • Track and submit deductions for payroll
  • Shop for new brokers/insurance as needed.
  • Implement changes to insurance plans.
  • Manage EAP Program
• Commercial Insurance
  • Work with broker to renew insurance each year based off of company needs
  • Maintain proper coverage of all equipment and vehicles
  • Communicate any updates as needed
  • Comply with yearly audits
  • Report and track claims
• Recruiting:
  • Create job descriptions and training plans
  • Post ads as directed by leadership
  • Coordinate hire process with candidates
  • Execute employee onboarding/offboarding
  • Conduct biweekly check-ins throughout first 90 days

• Employee Relations:
  • Serve as a point of contact for employee inquiries and concerns.
  • Support conflict resolution and facilitate communication between employees and management.
  • Create, execute and close-out quarterly check-ins for company.
  • Lead company to a 90%+ retention rate
• Training and Development:
  • Organize training sessions and professional development opportunities
  • Maintain training records and ensure compliance with regulations.

• Policy Administration:
  • Update and implement HR policies and procedures.
  • Ensure compliance with labor laws and regulations.
• Performance Management:
  • Assist in performance appraisal processes and documentation.
  • Track annual reviews
  • Track 90-day reviews for new employees
  • Track special circumstances for new employees
  • Support management in addressing performance issues.

• Record Keeping:
  • Maintain employee records, including personal information, attendance, and performance.
  • Maintain and update employee training and certification records.
  • Update burden rates quarterly
  • Ensure confidentiality and compliance with data protection regulations.
• HR Reporting:
  • Prepare reports on HR metrics such as turnover rates, hiring statistics, compensation and employee satisfaction
  • Analyze data to inform HR strategies and initiatives.
• Time Off Management:
  • Input new allocations in Q360 each benefit year
  • Input holidays into Q360
  • Track/approve time off requests in Q360 and spreadsheet

• Payroll Support:
  • Approve time bills
  • Track changes to employee deductions such as insurance and 401k
  • Assist in payroll processing and ensure accurate recordkeeping of employee hours and benefits.
  • Submit certified payroll documentation as needed.

• Organizational Support:
  • Help maintain the organizational structure and update the org chart.
  • Coordinate employee engagement and retention initiatives.
  • Prepare, track and close-out quarterly check-ins.
  • Support leadership directives on an as-needed basis.
• Leadership Guidance
  • Provide information, options and guidance to assist leadership with making decisions

• 3+ years’ experience in human resources
• Ability to effectively manage tasks and prioritize in a fast-paced working environment
• Must be able to work well with all levels of personnel whether individually or in a team environment
• Attention to detail in all forms of communication
• Possess fluent knowledge of office technology platforms
• Strong Innovative, motivational, and proactive personality
• Strong verbal and written communications skills
• Must possess strong financial skills
• Exceptionally process driven
• Incredibly detail focused