Operations Coordinator - Executive & Leadership Support (Contract to Full-time)

About Maneva

Maneva, a startup founded by an ex-Google Deepmind researcher, is an AI service provider revolutionizing manufacturing operations with cutting-edge AI solutions for autonomous factory operation and optimization. Our solution generates AI-powered actions and insights using off-the-shelf hardware or existing vision systems for real-impact manufacturing problems in products and equipment inspection, production efficiency, safety, and more.

About the Role

Maneva is seeking a highly organized and proactive Operations Coordinator to support our leadership team and drive operational efficiency across the organization. This hybrid role blends administrative coordination, travel and calendar management, and cross-functional support. It's ideal for someone who thrives on building structure, is eager to contribute in a fast-paced startup environment, and is interested in growing into an Executive Assistant or senior operations role.

Who You Are

• Detail-oriented and proactive with strong judgment and discretion.
• Skilled at juggling multiple priorities and adjusting to shifting schedules.
• A strong communicator who thrives on being helpful and anticipating needs.
• Comfortable with ambiguity and excited by the opportunity to build processes from the ground up.

This is a contract position with the opportunity to transition to full-time based on performance.

Key Responsibilities

1. Executive & Leadership Team Support

• Manage calendars for the CEO and senior leadership team, including scheduling internal meetings, customer calls, and investor briefings.
• Coordinate meeting logistics: agendas, follow-ups, room bookings, and virtual links.
• Monitor email and Teams threads for action items, deadlines, and conflicts.

2. Travel & Meeting Logistics

• Book domestic and international travel for executives and team members (flights, hotels, transfers).
• Prepare detailed travel itineraries and ensure all bookings are aligned with travel preferences and budget.
• Track and submit expense reports and reconcile receipts after travel.

3. Operational & Administrative Coordination

• Assist in organizing internal events, offsites, and team workshops.
• Support documentation, contract filing, and database maintenance.
• Help drive alignment across departments by ensuring timely follow-up on key initiatives.

4. Special Projects & Ad Hoc Support

• Conduct research (e.g., vendors, partners, suppliers) to support leadership decisions.
• Assist in preparing presentations and reports for internal or external meetings.
• Take on additional coordination tasks as needed across business ops or deployment teams.

Qualifications

• 2+ years in an administrative, operations, or executive support role (startup experience a plus).
• Proficiency with MS365 and basic calendar management tools.
• Bonus: Experience coordinating travel, working with leadership teams, or supporting technical teams.

Why Join Us?

• Opportunity to work with cutting-edge AI technology in manufacturing.
• Professional growth opportunities
• Flexible, remote work with local travel for company engagements.

Important Notice: Protecting Your Personal Information

We are committed to ensuring the security and privacy of all applicants. Please be aware that our company will never ask for sensitive personal information, via email, phone call or text message. We also do not require payment from applicants for any part of the hiring process.

If you are contacted by someone claiming to represent our company and asking for such information, please do not respond. Instead, report the incident to us immediately at IT-Security@Maneva.ai.