Office Coordinator (Contract)

Mill is seeking an organized and detail-oriented Office Coordinator to ensure our San Bruno office operates smoothly and efficiently. In this role, you’ll work closely with our People team to manage the running of our office space, plan and execute intentional events to build belonging across the team, and welcome new hires through a tightly-run onboarding program. 

Contract: 20 hours/week Monday-Thursday 

This role is required to be in-office in San Bruno Monday through Thursday, roughly 8:30am-1:30pm. 

In this role, you will: 

• Manage our office space to maintain an excellent employee experience. Own our lunch and snack program, keep the space organized, tidy, and welcoming during business hours, manage mail and deliveries, oversee our relationships with our property manager, janitorial staff, and other vendors, and be the first point of contact for employee needs throughout the day. No job is too big or too small! 
• Support our onboarding program. Own all scheduling and administrative tasks related to onboarding and be a friendly face to our newest employees! Help their first week run smoothly by ordering lunch, procuring keycards, setting up desks, and more. 
• Dream up and execute intentionally inclusive events and activities. Manage food and material orders for monthly in-office happy hours and support various ad hoc events to build belonging and boost morale across the organization.
• Support additional HR team processes. Manage offboarding processes, including property collection and system deactivation, lead the Safety Captain program to ensure office readiness, assist with candidate tours and coordinate details for all-hands meetings, and track mandatory training completions and compliance requirements. Be flexible and willing to pick up new projects as they come up. 

About you: 

• You have at least 2 years of experience as an Office Coordinator.
• You are action-oriented, have an ownership mindset and are comfortable looking beyond your to-do list to ask questions, anticipate needs, and advocate for improvements as our company grows and evolves. 
• You are a strong communicator and back up your words with action, keeping your stakeholders informed as you make progress on your commitments.
• You know that details matter in driving a positive employee experience and building trust, and you naturally build out processes to make sure you’re staying organized.
• You love connecting with people, understanding their needs, and being a friendly face in the office. You look for opportunities to increase inclusion and belonging wherever possible. 

The estimated hourly rate for this position is $35-40.