Administrative Assistant for Preclinical Education

Job Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks and supporting on-site and off-site Institutional functions.

Supervisory Responsibilities:

• May direct the work of clerical employees in lower job classifications.
• May assist in training newly hired clerks and assistants.

Duties/Responsibilities:

• Provides support for the faculty team for educational processes as assigned by the manager.
• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Google Suite, Apple products or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as record-keeping and filing.
• Ability to work independently.
• Must be authorized to work in the United States.
• Must be local to the Central Florida area.

Education and Experience:

• Associate’s degree required, Bachelor’s degree in related field preferred.
• Three to five years of experience in an administrative role.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

• Hourly Rate: $22.42 / per hour
• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation & Public Holidays)
• Short Term & Long Term Disability
• Training & Professional development - continuing education opportunities to support your career growth.
• A supportive and collaborative work environment.