Administrative Senior Coordinator

We are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities and our people make it possible.

Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue to learn, grow, and thrive. Our entrepreneurial spirit is what has allowed us — and will continue to allow us — to grow. The result? Inspired people, amazing designs, and projects with purpose.

Are you a highly organized, detail-oriented professional who thrives on keeping things running smoothly? We’re looking for an Administrative Senior Coordinator to provide vital office support to our technical teams and Lincoln office. This role is pivotal in ensuring our operations flow seamlessly, and you’ll be at the heart of coordinating activities, supporting team members, and creating a welcoming office environment.

As our Administrative Senior Coordinator, you’ll take on a diverse range of responsibilities, including:

Office support:

• Responding to inquiries from internal and external clients, directing them to the appropriate individuals or departments.
• Assisting the local area leader in planning and executing office events and activities.
• Providing back-up administrative support for the print room and front desk when needed.

Front desk duties:

• Greeting visitors, maintaining visitor logs and badges, and ensuring a welcoming environment.
• Managing incoming phone calls ensuring prompt and accurate message delivery.
• Coordinate business meetings, managing calendars, arranging travel, and maintaining office supplies.

Additional responsibilities may include:

• Collaborating with internal teams to maintain and update business files, project documentation, and reports.
• Assisting project managers in compiling, formatting, and preparing contracts, agreements, and project structures using internal software.
• Supervise and develop assigned administrative staff to enhance team performance.

This role is based in our Lincoln, NE office with in-person attendance Monday through Friday.

You bring to the team:

• Associate degree in business or a related area, or equivalent experience required
• Minimum 6 years’ experience in a related position
• Previous supervisory experience preferred
• Strong communication skills
• Ability to contribute and work well on a team
• Strong organization and writing skills, with a strong attention to details
• Ability to develop and foster effective professional relationships internally and externally
• Exhibit good interpersonal and problem-solving skills
• Ability to manage deadlines and multi-task

Olsson is a nationally recognized, employee-owned firm specializing in planning and design, engineering, field services, environmental, and technology. Founded in 1956 on the very mindset that drives us today, we’re here to improve communities by making them more sustainable, better connected, and more efficient. Simply put, we work to leave the world better than we found it.

As an Olsson employee, you’ll receive our traditional benefits package (health care, vision, dental, paid time off, etc.), plus you’ll:

• Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP)
• Engage in work that has a positive impact in communities
• Receive an excellent 401(k) match
• Participate in a wellness program promoting balanced lifestyles
• Benefit from a bonus system that rewards performance
• Have the possibility for flexible work arrangements

Olsson is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

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