Administrative Assistant/Bookkeeper for Wildlife Sanctuary - Worldwide

Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.

Position Overview

We are seeking a detail-oriented and organized Administrative Assistant/Bookkeeper to join our client's team. This role will manage day-to-day administrative operations, handle booking inquiries, maintain financial records, and support various organizational needs. The ideal candidate is self-motivated, resourceful, and comfortable managing multiple priorities simultaneously.

This is a fully-remote role and you will be hired as a contractor.

Key Responsibilities

Booking Management

• Respond to and process booking inquiries using Hostaway software
• Manage guest information and update booking records
• Flag complex booking scenarios that require management involvement
• Provide guests with directions and general information

Financial Management

• Set up and maintain basic bookkeeping systems using QuickBooks
• Track income and expenses and prepare basic financial reports
• Ensure non-profit compliance by researching and maintaining required documentation
• Assist with financial record-keeping and documentation

Communications

• Create, format, and send newsletters and other communications via Mailchimp
• Manage and respond to general inquiries
• Coordinate with donors and maintain donor relationships
• Liaise with local vendors and delivery services

Administrative Support

• Organize and maintain digital files in Google Drive
• Coordinate supply orders through Amazon
• Arrange furniture pickups and deliveries with drivers
• Provide general administrative support as needed

Required Skills

• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Detail-oriented with a commitment to accuracy
• Proficiency with Google Workspace (Docs, Sheets, Drive)
• Ability to learn new software platforms quickly
• Self-motivated and able to work independently

Preferred Qualifications

• Experience with QuickBooks or similar bookkeeping software
• Familiarity with Mailchimp or similar email marketing platforms
• Previous experience with property management or booking systems
• Knowledge of non-profit compliance requirements
• Customer service experience

• Remote Working for a US-based company
• Exposure to new technology & trend