Talent Acquisition Specialist | AI & Robotics (US-Based Firm)

Description

Work Arrangement: Monday - Friday, 9 AM - 6 PM PST (with flexible hours)

Job Type: Full-time, Independent Contractor.

Salary Range: Competitive; based on experience

Work Schedule: 40 hours per week, Monday–Friday.

Locations: Remote, open to candidates who can work PST hours.

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean when we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About the Partner Company:

Our partner company is developing an AI-powered robotic system to automate repetitive lab protocols in biology—tackling the biggest bottleneck in life science discovery: data generation. By combining cutting-edge robotics with artificial intelligence, computer vision, and natural language processing, the partner company’s embodied lab intelligence platform aims to eradicate all diseases within our lifetime.

Role Overview:

The TA Specialist will play a critical role in driving a seamless and efficient hiring process for the partner company. This person will manage end-to-end recruitment logistics—from candidate scheduling and interview coordination to offer letter preparation and agency communication. The ideal TA Specialist is hyper-organized, proactive, and thrives in a fast-moving, high-accountability environment. As a core member of a small, collaborative team, this role offers room to grow into broader operations work based on performance and initiative.

Key Responsibilities

Candidate Scheduling & Coordination

• Lead initial screener calls and coordinate interview availability between candidates and internal team members
• Manage end-to-end interview scheduling, including final onsite interviews
• Ensure all meetings have proper calendar invites and supporting details
• Organize and follow up on candidate reference checks

Logistics & Candidate Experience

• Serve as the primary point of contact for candidates throughout the process
• Follow up on interview feedback within one business day
• Coordinate next steps and updates with partner recruitment agencies
• Arrange travel logistics for candidates flying in for onsite interviews

Administrative Support

• Draft and submit offer letters for review and approval
• Ensure interviewers are briefed on candidate-specific questions prior to interviews
• Maintain and update recruitment templates and internal documentation

Operational Support & Ad-Hoc Projects

• Take on additional operational responsibilities based on performance and capability
• Support continuous improvement initiatives across the hiring process
• Collaborate closely with leadership and cross-functional teams on special projects

Non-Negotiables:

• 1+ year performing high-level recruitment, supporting multiple hiring initiatives
• Great communication skills - written and verbal
• Able to juggle multiple tasks without letting anything fall through the cracks
• Takes full ownership of responsibilities and follows through without needing close supervision
• Keeps stakeholders in the loop, asks for help when needed, and shares updates regularly
• Able to navigate changing situations with thoughtful, solutions-first thinking
• Open to feedback, eager to improve, and motivated to take on more responsibility over time
  

Nice-to-Haves:

• Experience coordinating with partner recruitment agencies
• Familiarity with offer letter drafting and candidate travel logistics
• Background in fast-paced or early-stage environments
• Demonstrated ability to handle ad-hoc or cross-functional operational tasks
• Experience with calendar systems, ATS platforms, or recruitment CRMs
• Strong cultural fit—someone who is resourceful, constructive in communication, and brings positive energy to remote teams
  

Benefits

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance

Our Recruitment Process:

1. Application
2. Screening
3. Skills Assessment
4. Top-grading interview
5. Client Interview
6. Job Offer
7. Client Onboarding