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Senior Global Payroll Specialist

Senior Global Payroll Specialist - EMEA

We’re on the hunt for a Senior Global Payroll Specialist to lead, innovate, and transform our payroll processes, ensuring they’re compliant and smooth!

You’ll get stuck into managing our end-to-end payroll processes across all Pleo locations (a real global scope!) as well as being the subject matter expert for some highly impactful process improvement initiatives. We’re looking for someone who is passionate about creating an approach to payroll which is centred around customer centricity as well as efficiency.

You’ll be responsible for leading a small, high-performing Payroll team of 2, and you’ll report directly to our People Operations Excellence Director whilst working closely with our wider People & Culture team.

If you’re someone who has built and executed exceptional payroll processes, and wants the opportunity to do it all again in a fast-paced scale up environment, please apply!

Things you’ll be doing:

Processing and managing the end-to-end payroll cycle, ensuring accuracy and compliance with relevant regulations
Reconciling and reviewing payroll data, including tax calculations, benefits, and other deductions
Collaborating with People and finance teams to ensure seamless integration between payroll, People operations & finance processes
Maintaining up-to-date knowledge of payroll regulations, ensuring compliance in all jurisdictions
Addressing all payroll related queries from employees & the business quickly and accurately
Ensuring confidentiality and security of employee payroll information
Collaborating with the external payroll provider and assisting in service level management and reporting
Staying informed about best practices and industry trends in payroll processing
Acting as the SME for all things payroll within project workstreams and as required

You’ll thrive in this role if you have…

Excellent operational, legislative and best practice payroll knowledge of several EMEA locations (Sweden, Spain, Portugal and the UK desirable)
Experience working with global payroll providers
Internal and external payroll audit leadership skills
Experience of process design and documentation
Excellent excel skills
A proactive and analytical approach
Fluency in spoken and written English (Swedish language skills are desirable)
Experience of driving and leading large-scale projects
Experience of SOX controls would be a bonus
Experience of equity processing would be a bonus

Show me the benefits!

Your own Pleo card (no more out-of-pocket spending!)
Lunch is on us - with catering in our Lisbon office 🍜
Private health insurance to ensure you’re fit in body and mind to do your best work
In Portugal, we offer 25 days of holiday + your public holidays
For our People & Culture Team, we offer a hybrid approach to work
Option to purchase 5 additional days of holiday through a salary sacrifice
Wellbeing days - fully paid days off designed for a slower pace, allowing you to take time to recharge and prioritise self-care
We’re trialling MyndUp to give our employees access to free mental health and wellbeing support with great success so far ❤️‍🩹
Access to LinkedIn Learning - acquire new skills, stay abreast of industry trends and fuel your personal and professional development continuously
Paid parental leave - we want to make sure that we're supportive of families and help you feel that you don't have to compromise your family due to work 👶
All of us have a stake in Pleo’s success - ask us about our equity grant scheme

Why join us?

Working at Pleo means you're working on something very exciting: the future of work. Our mission is to help every company go beyond the books. Pleo itself means ‘more than you’d expect’, and it’s been the secret to our success over the last 8 years. So it’s only fitting that we’d pass this philosophy onto our customers to help them make the most of their finances.

We think company spending should be delegated to all employees and teams, that it should be as automated as possible, and that it should drive a culture of responsible spending. Finance teams shouldn’t be siloed from the rest of the organisation – they should work in unity with marketing, sales, IT and everyone else.

Speaking of working in unity, our values tell the story of how we work at Pleo. We have four core values, the first of which is ‘champion the customer’, which means we address real pain points that businesses face. Next up is ‘succeed as a team’, which highlights how our strength lies in our diversity and trust in each other. We also ‘make it happen’ by taking bold decisions and following through to deliver results. Last but not least, we ‘build to scale’, creating lasting solutions that address today’s challenges and anticipate tomorrow’s needs.

So, in a nutshell, that's Pleo. Today we are a 850+ team, from over 100 nations, sitting in our Copenhagen HQ, London, Stockholm, Berlin, Madrid, Montreal and Lisbon offices —and quite a few full-time remotes in 35 other countries! Being HQ'd out of Copenhagen means we're inspired by things like a good work-life balance. If you don't work in the office with us, we'll help you set up the best remote setup possible and make sure you still have time to connect with your team.

About your application

Please submit your application in English; it’s our company language so you’ll be speaking lots of it if you join 💕
We treat all candidates equally: If you are interested please apply through our application system - any correspondence should come from there! Our lovely support isn't able to pass on any calls/ emails our way - and this makes sure that the candidate experience is smooth and fair to everyone 😊
We’re on a mission to make everyone feel valued at work. That’s only achievable if our team reflects the diversity of the world around us - and that starts with you, hitting apply, even if you are worried you might not tick all the boxes! We embrace and encourage people from all backgrounds to apply - regardless of race/ethnicity, colour, religion, nationality, gender, sex, sexual orientation, age, marital status, disability, neurodiversity, socio-economic status, culture or beliefs.
When you submit an application we process your personal data as a data processor. Find out more about how your data is used in the FAQs section at the bottom of our jobs page.

Pleo Glassdoor Company Review

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CEO of Pleo

Jeppe Rindom

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What You Should Know About Senior Global Payroll Specialist, Pleo

As the Senior Global Payroll Specialist at Pleo, you'll embark on an exciting journey to enhance and manage our payroll processes across the EMEA region. Your role is essential as you lead a small, high-performing Payroll team of two, working directly with our People Operations Excellence Director and collaborating with various teams. You'll be responsible for the entire payroll cycle, ensuring compliance and accuracy while responding promptly to employee queries. Your expertise in payroll regulations in various jurisdictions, including Sweden, Spain, Portugal, and the UK, will be pivotal in streamlining operations. At Pleo, we're passionate about creating a customer-centric payroll approach, allowing you to drive meaningful process improvements while leveraging your experience with global payroll providers. If you're someone who thrives in a fast-paced environment and enjoys making a significant impact, this is the perfect opportunity for you. Our culture of unity and diversity fosters growth and innovation, making it a rewarding place to work. Plus, you’ll enjoy fantastic benefits like a private health scheme, generous holiday allowances, and even a stake in Pleo’s success through our equity grant scheme. Join us in redefining the future of work and be part of a mission that goes beyond the books, creating positive change and empowering every team member to take ownership of their financial dealings.

Frequently Asked Questions (FAQs) for Senior Global Payroll Specialist Role at Pleo

What are the key responsibilities of a Senior Global Payroll Specialist at Pleo?

At Pleo, the Senior Global Payroll Specialist is responsible for managing the end-to-end payroll processes across all Pleo locations in the EMEA region. This includes ensuring compliance with payroll regulations, reconciling payroll data, addressing employee queries, and collaborating with finance and HR teams for seamless payroll operations. You'll also act as a subject matter expert, assisting with process improvement initiatives.