INTERIM Special Projects Coordinator

INTERIM Special Projects Coordinator

Location: Philadelphia, PA (Hybrid; in-office Tuesday through Thursday)

Duration: 6 months (January – June 2025), 40 hours per week

Position Overview

A Philadelphia-based social impact firm is seeking a highly organized and resourceful Interim Project Manager to support its executive team during a pivotal period for the organization. This role will require a proactive and collaborative professional who excels in synthesizing complex information, managing competing priorities, and delivering results in a fast-paced environment.

The role will report to the VP of Strategic Priorities while also working closely with the Director of Impact Integration and their respective teams.

• Information Triage: Act as a conduit between executives, efficiently managing the flow of critical information, and ensuring timely follow-ups.
• Meeting Documentation: Attend key meetings, capture detailed notes, and synthesize insights into concise, actionable bullet points. Create briefings and PPT decks for key meetings and events, when needed.
• Task and Project Management: Oversee multiple projects and tasks simultaneously, ensuring alignment with priorities and timely execution of deliverables.
• Timeline Oversight: Develop and maintain project timelines, tracking progress against milestones and identifying potential roadblocks.
• Priority Management: Navigate competing demands by assessing urgency and importance, reallocating resources and adjusting schedules as necessary.
• Collaboration: Foster productive working relationships across teams, ensuring that stakeholders are aligned and informed.

• Demonstrated experience in project management or a related field, preferably within social impact organizations or mission-driven environments.
• Exceptional organizational skills with the ability to manage multiple tasks and projects simultaneously.
• Strong analytical and communication skills, including the ability to distill complex information into clear, actionable items.
• High emotional intelligence and professionalism in engaging with senior executives and cross-functional teams.
• Proficiency with project management tools (e.g., Asana, Trello, or similar) and standard office software.

Compensation

Compensation is competitive and commensurate with experience.

Confidentiality Notice

This position is confidential, and applicants will be informed of the client organization only upon progressing in the hiring process.