Operations and Personal Assistant

About Us:

Prophet Homes is a fast-growing real estate company specializing in investment properties. We pride ourselves on building strong relationships with agents and investors while providing high-quality services and support. As we expand, we are looking for a Recruiting Operations Coordinator to streamline and optimize our recruiting process.

Position Summary:

We are looking for a highly organized and proactive Operations and Personal Assistant to support the daily operations of our COO at Prophet Homes. This role combines operational support with personal assistant duties and is perfect for someone who is detail-oriented and thrives in a fast-paced environment. The ideal candidate will work closely with the leadership team to ensure smooth workflows, efficient task management, and effective coordination across various areas of the organization.

Key Responsibilities:

Operations Support:

- Manage administrative tasks for systems like Salesforce, Gmail, and DocuSign, including creating and terminating user accounts, resolving minor technical issues, and maintaining system organization.

- Coordinate with third-party vendors to ensure timely and efficient service delivery.

- Organize and maintain documentation across all business entities, ensuring accessibility and compliance.

- Update and manage legal templates, ensuring documents are current and correctly formatted.

- Facilitate and send out DocuSign agreements, ensuring timely completion and follow-up.

Event and Travel Management:

- Plan and coordinate events, including scheduling, logistics, and communication with attendees.

- Research and book travel arrangements, including flights, accommodations, and transportation.

Personal Assistant Duties:

- Provide general personal assistance, including calendar management, running errands, and supporting personal tasks.

- Act as a liaison for personal and professional communications, ensuring timely responses and follow-ups.

Qualifications:

- Experience: 2+ years in an operations, administrative, or personal assistant role.

- Technical Skills: Proficient with Salesforce, Gmail, DocuSign, and other administrative tools.

- Organizational Skills: Strong attention to detail and ability to manage multiple priorities effectively.

- Interpersonal Skills: Excellent communication and interpersonal abilities for working with diverse stakeholders.

- Problem-Solving: Resourceful and capable of resolving minor issues with minimal supervision.

- Adaptability: Comfortable balancing a mix of professional and personal responsibilities.

Preferred Qualifications:

- Experience in event planning or travel booking.

- Familiarity with legal document management.

- Previous experience coordinating with third-party vendors.

Compensation and Benefits:

- Competitive salary based on experience.

- Opportunities for professional growth within a dynamic organization.

- Flexible work arrangements as needed.

If you are a self-starter who enjoys organizing, problem-solving, and making a meaningful impact, we encourage you to apply for this exciting and versatile role.