Assistant to the CEO

About Proppel

We find and place Top 1% talent from LATAM in remote roles in UK & US companies to help them grow faster.

If you're looking for the opportunity to develop your skills and work with some of the best and most exciting companies around the world, Proppel is the place for you.

Our headquarters are in London, UK, and we're looking for top-tier talent in Latam to support our clients in the UK and the US.

What We're Looking For

This opportunity is to join Proppel's team. Not for a client.

Our CEO is seeking an assistant to support him directly with day to day activities. We are looking for a highly motivated and detail-oriented assistant to handle essential administrative, financial, and operational tasks. This role will help streamline the workflow, ensuring efficiency and allowing the CEO to focus on strategic initiatives. You will be cc’d in all client communications and will play a key role in managing pre-sales activities.

We are a small team and we all care deeply about Proppel. Additionally, we all work very hard and deliver high quality results in everything we put our hands on. This is the role for someone looking to join a fast-paced, small business.

Responsibilities

• Create and send invoices to clients.
• Track payments and follow up when necessary (monitor QuickBooks and follow CEO’s instructions for payment tracking).
• Keep QuickBooks updated with correct financial records.

• Send Terms & Conditions and deposit invoices to clients, ensuring they are signed/paid.
• Manage client email communications after the CEO’s initial email.
• Organize and schedule client calls.
• Provide clients with necessary information and materials.
• Attend client calls when necessary.
• Maintain and update the partner/referral program dashboard (Excel-based).

• Open new deals in HubSpot and ensure all necessary documents and details are recorded.
• Conduct research on potential clients for sales purposes.
• Assist the CEO with task management on Notion and HubSpot.
• Provide additional operational and sales support as needed.

• Exceptional attention to detail – no typos, correct names, precise numbers on invoices.
• Highly responsive and fast-paced – must be online, proactive, and quick to execute tasks.
• Strong English communication skills – excellent written and verbal communication.
• Highly responsible and accountable – gets things done, finds solutions, and figures things out independently.
• Confident and professional – comfortable jumping on client calls when necessary.
• Multi-tasker with a growth mindset – eager to take on responsibilities and develop within the role.

Note that we do not care about your specific background: we care about eagerness to work, learn, sense of responsibility and extreme attention to detail. Please upload the introductory video when applying to up your chances of getting this role.

• Paid Time Off policy, including a portion of the Argentinian Holidays.
• Career path and real growth opportunities.
• Fully remote forever.
• Working hours are 9 AM to 5.30 PM Argentina Time.
• Payments through Deel.
• USD Monthly salary.
• More benefits to come as we grow.