Executive / Administrative Assistant

About Proppel

We find and place Top 1% talent in remote roles in US and UK companies to help them grow faster.

If you're looking for the opportunity to develop your skills and work with some of the best and most exciting companies around the world, Proppel is the place for you.

Our headquarters are in London, UK, and we're looking for top-tier talent to support our clients in the US and the UK.

What We're Looking For

Our client, a modern skincare brand, is looking for an Executive Assistant to help manage daily operations and keep things running smoothly. This role will be key in handling communication, overseeing administrative tasks, and providing essential support across different areas of the business. You will be working directly with the CEO daily.

Responsibilities

• Manage emails, calendars, and paperwork to keep schedules organized and things running smoothly.
• Communicate with agencies, suppliers, and the internal team on the client's behalf.
• Handle payroll, invoicing, and supplier payments, ensuring everything is accurate and on time.
• Take care of bookings, contract signings, and other administrative tasks as they arise.
• Offer flexible support across e-commerce operations and assist with any ad hoc requests.
• Available to handle schedule, ad hoc and unplanned tasks, handling the workload with proactivity and professionalism.

• Very solid experience as an Executive Assistant, Administrative Assistant, or in a similar role.

• Strong organizational skills with the ability to work independently in a fast-paced setting.
• Solid communication skills, both with the team and external partners, maintaining a professional and clear approach.
• Experience handling financial tasks like payroll, invoicing, and vendor payments.
• Comfortable managing confidential matters and making decisions on behalf of leadership.
• Experience working in multicultural environments, aware of manners, and adaptable to different cultures.
• A high sense of responsibility and proactivity are needed.

Nice to have:

• Experience in e-commerce or working with online brands.
• Familiarity with tools like Slack and Google Workspace.
• Ability to adjust to different time zones and provide support outside regular hours when needed.

• Competitive USD Monthly Salary

• 100% Remote Work
• 13th Salary (mid-year and end of the year)
• Flexible Holidays
• Flexible working hours, provided you handle your tasks properly

Disclaimers

You are applying to work with an international company. Make sure your CV is in English, otherwise your application can't be considered.

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