Executive Assistant for Canada-based CEO

We are seeking a proactive and detail-oriented Executive Assistant to support a dynamic entrepreneur managing 4-5 thriving businesses. This role is fully remote, with the ideal candidate based in the PST time zone. If you are highly organized, responsive, and have a knack for multitasking, we want to hear from you.

ABOUT THE ROLE

As an Executive Assistant, you will be vital in managing schedules, handling communications, and supporting the entrepreneur in day-to-day operations. You will be working remotely but must align your working hours with the Pacific Time Zone (PST). If you have a keen eye for detail and a passion for helping others succeed, we want to hear from you!

KEY RESPONSIBILITIES

• Email Management: Organize and prioritize the entrepreneur’s email inbox, ensuring timely responses and highlighting important messages.
• Calendar Coordination: Schedule and manage all meetings, appointments, and travel arrangements effectively.
• Documentation: Prepare reports, presentations, and other essential documents as needed.
• Task Management: Track ongoing projects and ensure tasks are completed on time by coordinating with other team members.
• Research: Conduct research on various topics to support business initiatives and decision-making.
• Client Communication: Act as a point of contact for clients, maintaining professionalism and fostering positive relationships.
• Administrative Support: Oversee general administrative duties to maintain organization and efficiency.
• Travel Management: Book flights, hotels, and coordinate travel arrangements.
• Financial Administration: Pay bills, manage invoices, and oversee expense tracking.
• Task & Project Coordination: Utilize tools like Asana, Slack, and other management platforms to keep tasks organized and ensure timely follow-ups.
• General Life Management: Assist with a variety of personal tasks to help manage a busy, multifaceted schedule.

If you’re ready to provide the essential support that enables a busy entrepreneur to reach new heights, apply today!

• Minimum of 2 years of experience as an Executive Assistant or in a similar role.
• Proficiency with project management tools such as Asana and communication platforms like Slack.
• Strong organizational skills with exceptional attention to detail.
• Ability to work independently in a remote setting, specifically within the PST time zone.
• Excellent communication and problem-solving skills.
• Reliable, responsive, and capable of managing multiple priorities in a fast-paced environment.

• Fully remote work with a flexible schedule.
• Opportunity to work closely with a high-achieving entrepreneur across multiple business ventures.