Accounts Payable/Payroll Specialist

Are you a multi-tasking magician with a passion for organization and efficiency?  Do you thrive in a fast-paced environment and love making things run smoothly behind the scenes?  If you are ready to play a vital role in supporting a team that is making waves, we want YOU to be our next Accounts Payable/Payroll Specialist.

• AP Administrator
• Receive and record all vendor invoices into NetSuite
• Verify accuracy and obtains approval on all payments
• Enter batch payments into bank for vendor payments
• Ensure payments are made in a timely manner
• Maintain active communication and relationships with vendors
• Track and calculate agent commissions
• Remote deposit of checks

• Payroll
• Process payroll with accuracy, making sure everyone gets paid on time on a bi-weekly basis.
• Work with the finance team to process monthly commissions.
• Work with department managers to approve and process bonus payouts (quarterly).
• Prepare and pay payroll for international teams in Asia and France.
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• Other Responsibilities:
• Assist with various calls and emails.
• As needed, schedule and coordinate meetings, travel, and other group activities.
• Manage expense reporting in Navan
• Manage the Burlington, Vermont office (order supplies, manage maintenance issues, arrange visitor access with landlord)
• Assist with Quarterly Check Reconciliation of Bill Pay checks for the Finance Team
• Order all checks for Bill Pay team as required

• Requirements
• Spreadsheet Knowledge:  Excel skills are essential.
• Detail-Oriented:  Attention to detail and accuracy are required.
• Communication Skills:  You’ve got a knack for explaining things.
• Tech Savvy:  You know your way around accounting software, payroll systems, and, of course, email and calendars.
• Organizational Wizard:  You love keeping things in order and can prioritize tasks like a pro.
• Finance Related Background:  Previous experience in accounts payable is required.  Payroll processing and NetSuite experience preferred.