Part-Time Workplace Operations Coordinator (Kraków)

SmartRecruiters is a values-driven, global-minded, and well-funded tech employer on a mission to connect people to jobs at scale. As a global leader in enterprise recruitment software, SmartRecruiters offers a cloud-based global Hiring Success platform that allows teams to attract, select, and hire the best talent. 4,000 companies worldwide rely on SmartRecruiters to achieve hiring success—including brands like Bosch, LinkedIn, Skechers, and Visa—using recruitment marketing, CRM, AI, ATS, and a marketplace of 600+ connected vendors all within one scalable platform.

We are proud to offer a collaborative, diverse, and remote-friendly work environment, as well as competitive salaries and generous equity. We believe in promotion from within, so high performance can lead to upward mobility. Needless to say, we make sure you’re taken care of. Our inclusive office environment welcomes and respects all.

SmartRecruiters enables Hiring Without Boundaries™ by freeing talent acquisition teams from legacy applicant tracking software. SmartRecruiters’ next-generation platform serves as the hiring operating system for 4,000 customers like Bosch, LinkedIn, Skechers, and Visa. Companies with business-critical hiring needs turn to SmartRecruiters for best-of-breed functionality, world-class support, and a robust ecosystem of third-party applications and service providers.

Our customers want to transform their talent operations and processes to meet their evolving business priorities. Through the value of the SmartRecruiters’ Talent Acquisition Suite and professional services, we are positioned to deliver on their needs and ensure they acquire the best talent to achieve business success.

We are seeking an enthusiastic and detail-oriented Workplace Operations Coordinator to maintain the organization and productivity of our Kraków office environment. In this position, you will play a crucial role in ensuring a welcoming atmosphere and supporting overall employee satisfaction.

It’s a part-time position: 20 hours per week.

Responsibilities:

• Plan and coordinate engaging social activities on-site sometimes with a virtual presence
• Serve as the primary contact for office-related inquiries and support office-based employees
• Contribute to office decor and ambiance to create an inspiring work environment
• Manage office supplies, snacks, beverages, and vendor relationships, including negotiating contracts and overseeing inventory
• Ensure compliance with health and safety regulations in the office environment
• Assist with administrative tasks, including mail handling, shipments, and day-to-day office operations.
• Act as the initial point of contact for office visitors, as needed
• Support the People Connect team and HR Service Center with equipment-related processes for incoming and departing employees, as well as managing hardware stock and repairs
• Play a critical role in the relocation of the Krakow office, including managing snag works, from the current period until the end of the year
• Organize and manage the archiving of office paperwork
• Undertake additional projects and event coordination as required

• A Candidate must be based in Kraków and available to work 20 hours per week from the office, with flexibility in scheduling however core days are planned to be Tuesday, Wednesday, and Thursday 
• Fluency in English and Polish (you will need to deal with local companies and documents written in Polish)
• Proficiency with usual office equipment, screens, printers, etc. 
• Strong time management and multitasking abilities with excellent prioritization skills
• Attention to detail and problem-solving capabilities
• Effective written and verbal communication skills
• Strong organizational and planning skills in a dynamic work environment
• Creative mindset with a willingness to suggest improvements
• Proficiency in Google Suite and Slack
• Ability to maintain confidentiality and handle sensitive information
• Proactive approach and positive attitude, with a willingness to explore new ideas and tools
• Adaptability and enthusiasm for a fast-paced, evolving work environment
• Prior experience working in a global environment across different time zones is preferred

We look forward to welcoming a dedicated individual to join our team and contribute to our thriving workplace community.

SmartRecruiters is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.