Administrative Assistant

Smoker & Company LLC, a thriving CPA firm with multiple offices in Lancaster and Berks County is looking for several Administrative Assistants to join our team across our family of companies. As a member of Smoker & Company, you will be part of a family of companies that provide an array of business services such as collections, business consulting, wealth and property management (among others). The successful candidates will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling meetings to coordinating travel arrangements for staff, the role is instrumental in our commitment to excellence and customer satisfaction.

The ideal candidate will be willing and able to travel locally to clients if needed to meet the needs of the business and has prior experience with collections, property management, front desk, or finance.

Responsibilities

• Undertake the tasks of receiving calls, take messages, and routing correspondence
• Manage the schedule, appointments, meetings, and travel arrangements
• Data entry and filing
• Complete office tasks such as keeping records, and managing databases
• Oversee filing systems and maintain records of business-related entities
• Type and prepare documents, including reports, presentations, and correspondence
• Organize and book corporate events like travel arrangements and team building activities
• Manage agendas, meeting minutes, and follow-up actions for regular internal and external meetings

• Professional and polished phone etiquette
• Proven work experience as an Administrative Assistant or similar role
• Proficient in Microsoft Office, including Word, Excel, and PowerPoint
• Proven ability to work efficiently, autonomously, and multitask with attention to detail
• Demonstrated organizational skills with the ability to prioritize and manage competing demands
• Excellent time management capabilities and ability to work within deadlines
• Strong communication skills, both verbal and written, with attention to grammar and composition
• Ability to maintain confidentiality when handling sensitive information.
• Prior experience with handling customer issues, advertising products or services, or collections is a bonus

We offer benefits including health insurance, 401K, paid holidays and PTO!