Recruiting Coordinator/Front Desk Receptionist (Part-time)

We are seeking an organized, proactive, and personable Recruiting Coordinator & Front Desk Receptionist to support our talent acquisition efforts while managing front desk operations at our Sunnyvale headquarters. This dual-role position is ideal for someone who excels at multitasking, enjoys interacting with people, and has an eye for detail. You will play a critical role in ensuring a seamless candidate experience and providing a welcoming first impression for visitors and employees alike. This role reports into the Talent Acquisition Director.

This is a part-time position (up to 29 hours a week). You will be expected to be in the office Mondays, Tuesdays, and Thursdays from 9:00-5:00 pm, and work remotely or from the office for other working hours. 

Key Responsibilities:
Recruiting Coordination:

• Partner with the Talent Acquisition team to coordinate and schedule interviews, and manage candidate communications.
• Act as a point of contact for candidates, ensuring a positive and seamless interview process.
• Maintain applicant tracking system (ATS) records, ensuring data accuracy.
• Assist with job postings, sourcing efforts, and recruitment events as needed.
• Support onboarding logistics, including preparation of new hire materials and first-day scheduling.

Front Desk & Office Support:

• Serve as the first point of contact for visitors, ensuring a professional and friendly welcome.
• Assist with administrative tasks and ad hoc projects to support office operations.

Qualifications & Skills:

• 1-3 years of experience in recruiting coordination, HR support, or administrative roles.
• Strong organizational and time management skills with the ability to juggle multiple priorities.
• Excellent communication and interpersonal skills, with a customer-service mindset.
• Proficiency with Google Suite including Gmail, Google Calendar, Google Docs, and Google Sheets.
• Experience with ATS platforms is a plus.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• High level of professionalism, initiative, and adaptability in a fast-paced environment.
• Ability to work onsite in Sunnyvale on Monday, Tuesday, and Thursday.