AR / AP Specialist

AR / AP Specialist

Job Type: Full-Time

Work Hours: Monday to Friday, 8:00 AM to 5:00 PM Pacific Time, with a 1-hour unpaid break

Salary: $1200 per month

Work Experience: 

1+ years of experience in accounting or a similar role.

Job Overview: 

We are seeking a highly organized and detail-oriented AR / AP Specialist to manage accounts receivable and accounts payable processes. This role involves collaborating with the Controller to ensure accurate coding and timely financial transactions while supporting various administrative tasks. The ideal candidate is proactive, skilled in communication, and capable of multitasking effectively.

Key Responsibilities:

• Accounts Payable Duties
• Perform day-to-day financial transactions, including verifying, classifying, approving, and processing invoices for payment.
• Review incoming invoices for pricing accuracy, ensuring documentation aligns with purchase orders.
• Code and enter invoices into Sage 100 with appropriate documentation and approvals.
• Research and resolve discrepancies on invoices and track reconciliation progress.
• Ensure month-end processes are completed, including vendor reconciliations, coding, and entry of payables and credit card transactions.
• Maintain and monitor company toll road accounts, including monthly reviews and coding of costs.
• Respond to vendor inquiries and maintain organized vendor invoice files.
• Accounts Receivable Duties
• Record receivable invoices and cash receipts in Sage 100 and Point of Rental.
• Track revenue collections and update aging information.
• Escalate receivables over 90 days for advice and resolution.
• Additional Duties
• Assist the outside sales department with client data tracking.
• Perform monthly bank reconciliations and tie out re-rent expenses to income.
  

Qualifications:

• Excellent verbal and written communication skills with a proactive approach.
• Strong organizational skills, attention to detail, and problem-solving abilities.
• Proficiency in Sage 100 and/or Point of Rental is highly desired.
• Experience in the equipment industry is a plus.
• At least 1 year of experience in accounting or a similar role.