Contract Administrator

About Terawatt Infrastructure

The once in a century transition to autonomous and electric vehicles is underway and will require a multi-trillion dollar investment in energy and charging infrastructure, and the real estate to site it on. Terawatt is the leader in delivering large scale, turn key charging solutions for companies rapidly deploying AV and EV fleets. Whether it’s an urban mobility hub, or a carefully located multi fleet hub for semi trucks, TeraWatt brings the talent, capabilities, and capital to create reliable, cost-effective solutions for customers on the leading edge of the transition to the next generation of transport.

With a growing portfolio of sites across the US in urban hubs and along key logistics and  transportation corridors and logistics hubs, TeraWatt is building the permanent transportation and logistics infrastructure of tomorrow through a robust combination of capital, real estate, development, and site operations solutions. The company develops, finances, owns, and operates charging solutions that take the cost and complexity out of electrifying fleets. 

At TeraWatt, we execute humbly and with urgency to provide tailored solutions for fleets that delight our clients and support the transition of transportation.

Role Description:

The Contracts Administrator sits within the legal team, reporting into the Associate General Counsel, and assists cross-functionally with project management duties in the development and construction teams. The Contracts Administrator will be responsible for many aspects of the development and project planning processes: overseeing and monitoring project contracting, purchase orders, change orders, financial reporting, accounting and invoice / payment activities to ensure that processes are completed within prescribed schedules and budgets, in compliance with policies and procedures, and in accordance with federal, state, and local regulations. This role provides administrative support to project teams including Project Management Software (Procore) and other Software applications including PowerPoint, Excel, Smartsheet, Bluebeam, and other Google Docs.

The Contracts Administrator is an integral part of the team on the project. The Contracts Administrator must demonstrate sound business sense, technical knowledge, leadership, organizational ability, time management, communication skills, and professional client service technique.

• Prepares, reviews, and administers contractual proposals relating to real estate, development, capital expenditure, maintenance, operational expense, renovation, restoration and/or other development and construction projects as required.
• Subject matter expert on all contract administration functions within the project life cycle. Develops the audit standards process for contract organization including the maintenance of contract files and the contract preparation process. 
• Effectively communicate and coordinate invoicing and payment policies and compliance with general contractors, subcontractor/vendor, consultant, sub-consultant and agency personnel as necessary.
• Team interaction promoting positive internal and external vendor relationships.
• Manage budgets and billing in Procore, NetSuite, Routable, Excel, and/or other software platforms as required and assigned. 
• Prepare vendor contracts for general contractors, sub contractors, engineers, other design professionals, and equipment vendors. Complete contract templates and liaise with internal teams or outside counsel to ensure accuracy.
• Use document control protocols to audit, research, and manage electronic project folders. Track mechanic’s liens and conditional and unconditional releases for each project.
• Pre-qualify external consultants and contractors to support or augment activities.
• Review and process monthly progress billings with contractors, vendors and project manager(s). Interact with contractors and vendors to make corrections timely and as needed.
• Review and process contractor and vendor change orders or additional service requests for approvals.
• Monitor vendor compliance with appropriate departmental and interdepartmental team members.
• Create, issue and track general contracts, subcontracts and work authorizations; follow up with general contractors, subcontractors and consultants regarding project paperwork as needed.
• Perform other job essential assignments and special ad-hoc projects as assigned.

• Possess exceptional organizational skills and ability to coordinate multiple projects simultaneously.
• Ability to prioritize and effectively time manage projects, schedules and workload with little supervision.
• Ability to effectively communicate and collaborate cross-functionally with various departments on projects and tasks. Excellent written and verbal communication skills.
• Strong background of construction databases and office productivity tools like Microsoft Office 365 (Excel, Word, PowerPoint), Google Suite of tools, Procore, Smartsheet, Bluebeam, and/or other software platforms.
• Respect for confidential information; use of proper judgment in time sensitive and critical situations.
• Minimum of 3-5 years’ experience as a contract administrator or equivalent work experience in a project-based position in a corporate environment; assisting with large scale development and construction projects, highly preferred.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply for jobs unless they meet every single qualification. At Terawatt, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Terawatt is committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take steps to ensure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, or to perform the essential functions of the position, please contact people@terawattinfrastructure.com.

Terawatt Infrastructure is an equal-opportunity employer.