Sr. Administrative Assistant - job 1 of 3

Pay Range: $26.38 to $34.30/hour

Pay Range: $54,879 to $71,343/annually

Job Posting Closing on: Thursday, February 20, 2025 📅

Workdays & Hours: Monday – Friday 8am – 5pm; Some evening/weekend work required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. 🌆

A Senior Administrative Assistant position is available at the Fort Worth Public Library. This position will consist of networking and teamwork while acting as a liaison between departments, divisions, other agencies and vendors. A successful candidate has experience working in customer service and possesses good interpersonal skills. This position demands the ability to understand, adhere to, and implement departmental and divisional policies and procedures. The Sr. Administrative Assistant will be responsible for carrying out specific functions and will need to communicate effectively and clearly, both verbally and in writing. Attention to detail, strong record-keeping abilities, and the capability to multi-task and prioritize are essential to meet deadlines successfully.

Minimum Qualifications:

• Bachelor’s Degree from an accredited college or university with major coursework in Public Administration, Business Administration, Human Resources or related field.
• Three (3) years of increasingly responsible administrative and fiscal management experience, including one (1) year in a supervisory or lead capacity. 

Preferred Qualifications:

• HRC/MRC Coordinator, including filing Worker’s Comp Claims and Major Medical documentation
• Recruitment & Payroll Processing
• Accounts Payable and Purchasing Software (PeopleSoft Financials, or similar ERP Financial suites (Lawson, JD Edwards, Oracle, SAP), creating requisitions, issuing purchase orders, paying invoices)
• Contract Management
• Credit Card Reconciliation
• Travel Arrangements
• Proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint
• Experience handling confidential information with discretion

The  job responsibilities include:

• Collaborate with management in recruitment, hiring, termination, and disciplinary actions; provide recommendations and conduct performance evaluations; ensure adherence to company policies and procedures.
• Payroll timesheet management, worker’s compensation, travel coordination and reimbursements.
• Handle accounts payable, vendor invoice processing, manage requisitions, purchase orders, and partner with the Purchasing team to ensure contracts are established for necessary goods and services for operations.
• Prepare reports, draft formal communications, and prioritize projects to align with daily operational needs.
• High-volume customer service
• Leverage strong writing skills to create, develop, interpret, and enforce departmental programs, policies, standards, and procedures.

Working Conditions and Physical Demand

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions. 

Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Apply Now! Come be part of something special in Fort Worth. 🌟