Project Coordinator (Remote, US)

About the job

What is The Muse?

The Muse helps hundreds of the world’s most admired companies attract, hire and grow exceptional talent with its candidate-first talent attraction platform and expertise in diverse and hard-to-attract candidates. In the new world we now live in, companies engage passive and active candidates through their digital footprint — yet few take the time to deeply explain their business, culture, and roles in an engaging and scalable way. The Muse unifies talent acquisition, employer branding, and recruitment marketing to help companies amplify their brand and attract right-fit candidates. Job seekers rely on The Muse for original career advice from prominent experts, access to the best coaches, and a behind-the-scenes look at job opportunities.

Founded in 2011, we were named one of Fast Company’s 50 Most Innovative Companies in the World. We have a highly-diverse user base of millions of Millennial & Gen Z jobseekers who we help connect with companies as wide-ranging as Nike to the FBI.

In 2022, The Muse acquired Fairygodboss, the largest online career community for women, and operates the two brands as a single organization.

In 2024, The Muse added Purpose Jobs to its portfolio, a leading employer branding studio and career destination in the Midwest. The Muse’s expanded solution portfolio reinforces The Muse’s commitment to supporting employers in the Midwest and the public sector, including federal, state, and local governments. 

Role Overview: 

Join us in a critical role as a Project Coordinator within the Muse Productions arm of The Muse Group. You would be reporting directly to the VP of Client Operations. You will be responsible for strategizing, planning, project managing and, ultimately, delivering profile content included in a client’s contract for both The Muse and Fairygodboss.

Position Type: Part-time (10 hours per week), transitioning to Full-time (to cover maternity leave)

Location: Remote

Travel: Up to 15% travel for onsite shoots 

Description:

This role will begin as part-time, requiring approximately 10 hours per week. Following this, the position will transition to full-time to cover a maternity leave, with the expectation of a full-time workload for [duration of full-time coverage, e.g., 6 months].

What you will do:

-Project manage all client profile deliverables (video/editorial content) through tools such as Airtable and Salesforce

-Work cross-functionally with Account Management, Product, Sales, and Editorial teams to ensure the success and happiness of new and existing clients

-Liaise between clients and product teams over client feedback and troubleshoot when needed

-Create partnership and project management materials for clients (i.e. project plans, briefs, comms templates, etc.)

-Produce employer branding video content for clients both onsite and remotely

-Oversee video crew during onsite production to make sure the schedule is kept and work directly with the client and video talent to ensure their happiness

-Develop and maintain strong client relationships through regular syncs and strategic planning

-Manage a robust client list spanning from Fortune 500 companies to SMB 

Required qualifications:

-At least 1-3 years of client services experience

-Previous experience working in Video Production (on set and/or in production offices)

-Experience working in a highly cross-functional environment

-Ability to manage a robust book of businessExperience initiating and managing client communications

-Excellent communication skills, both verbal and written

-Has a history of being able to prioritize tasks and workload while maintaining a sense of urgency when needed

Preferred qualifications:

-Experience with Project Management tools such as Airtable and Salesforce

Pay Range: $35 - $45 / hour

* The requirements above are our best efforts at describing who would be successful in this position. We’re probably wrong about some things. If you’re interested in what we’re doing and think you’d be a good fit, please apply even if you don’t meet all the requirements above.