Construction Administrative Assistant

From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations. 

With offices located globally, you're never far away from our services. Working from 133 offices in 49 countries, we make the difference to projects across the real estate, infrastructure and natural resources sectors worldwide. 

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world. 

This position will be a client-based role directly reporting to the client in an administrative capacity on site 3 to 5 days per week. The project is a billion-dollar entertainment destination, located 25 minutes south of Bakersfield and is currently in construction.  

Responsibilities include: 

• Pro-active calendar management and meeting scheduling. 
• Anticipate needs, pre-empt and resolve issues while prioritizing tasks to proactively support the client. 
• Meeting management: plan meetings and all related operational details (conference rooms, catering, collateral, building access, etc.); draft agenda and minutes; greet onsite guests and escort them to appropriate conference room. 
• Support development of presentation content and report development for various meetings and Board meetings. 
• Update and maintain organizational chart for the project. 
• Field and screen incoming phone calls. 
• Ad-hoc project support as needed. 

Please note you may be required to perform other duties as assigned that are not outlined in the Job Description  

Our ideal candidate is discreet, trustworthy and personable. We are looking for someone to represent Turner & Townsend professionally in front of the client at all times. Must be self-motivated, proactive, highly organized and able to work on their own initiative with minimum supervision.  Furthermore, excellent communication and organization skills, and must be able to deal with highly confidential information appropriately.  

Skills must include: 

• Detail-orientated, highly organized with a flexible and solution-oriented attitude. 
• Technically-savvy with the ability to learn systems quickly. 
• A positive team player with the ability to deal with colleagues at all levels of the business. 
• Culturally sensitive; able to deal with global stakeholders. 

Experience 

• Minimum 2 – 5 years of project administration / experience supporting senior managers. 
• A proven track record of working in a dynamic and demanding environment is necessary. 
• Bachelor’s degree preferred. 
• Strong aptitude for Microsoft Office Suite (Outlook, Word, Excel & PowerPoint). 
• Experience in hospitality/hotel industry is a plus but not essential. 

The salary range for this full-time role is $60K-$80K per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package.  Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications. 

*On-site presence and requirements may change depending on our clients' needs.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CV’s will be treated as a direct application.

All your information will be kept confidential according to EEO guidelines.

#LI-MB1

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: 

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.