Permit Coordinator - job 1 of 2

Overview:  

UES is a privately held, rapidly growing engineering and consulting firm with nearly six decades of experience in geotechnical engineering, construction materials testing, building code compliance, threshold inspections and environmental consulting. With more than 3,800 professionals across 80+ branches in high growth markets in the U.S., UES consults on projects of all sizes for public and private clients in industries ranging from transportation and healthcare to commercial, residential, and education.

Experienced and proven, UES is considered a pioneer of the industry and stands at the forefront of emerging technology and best practices. Our work includes public and private clients, as well as public-private partnerships, and consists of projects ranging from transportation and infrastructure to aviation and aerospace. Our engineers, geologists, certified inspectors, scientists, and drillers offer an unwavering commitment to excellence, approaching each project with the knowledge that precision, professionalism, and creative solutions are what drive success and cultivate enduring client relationships.

As UES continues to grow, it’s critical that we have a defined set of values that guide us like a north star. These values need to demonstrate who we are as a company and what we believe. STRIVE stands for Safety, Teamwork, Responsiveness, Integrity, Value, and Excellence.

Summary

The Permit Coordinator is a key role that involves processing permit applications, ensuring compliance with local codes and regulations, and coordinating with inspectors, contractors, and the public. The ideal candidate will have excellent organizational and communication skills and a strong understanding of permitting processes.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

• Receive, review, and process permit applications for residential and commercial projects
• Ensure applications meet local, state, and federal building codes
• Work closely with inspectors, contractors, engineers, and applicants to facilitate approvals
• Maintain accurate digital and physical records of permits, inspections, and invoices
• Guide applicants on permit requirements, fees, timelines, and procedures
• Monitor pending permits, follow up on missing documentation, and ensure timely issuance
• Generate reports on permit activities, fees collected, and processing timelines
• Organize and manage data related to billing, invoices, and contracts
• Assemble and submit permit applications, track approvals, and scan completed project files into storage
• Handle calls from clients, municipalities, and colleagues professionally
• Create correspondence, reports, and other necessary documents
• Operate a computer efficiently, with a minimum typing speed of 50 wpm
• Function effectively in a fast-paced environment, multitask and support special client requests
• Follow safety procedures and company policies

• Other duties may be assigned

• Valid Florida Driver’s License with an acceptable driving record (in accordance with our Driver’s License and Motor Vehicle Record Check Criteria)
• Ability to pass a background check screening in accordance with Florida’s Jessica Lunsford Act (or equivalent state classification)
• High school diploma or equivalent
• One to three years related experience in permit coordination, building inspections, or municipal government
• Familiarity with the building codes, zoning regulations, and construction permit requirements
• Proficiency in permitting software, Microsoft Office Suite and document management systems
• Strong verbal and written communication skills for interacting with the public and professionals
• Ability to review documents for accuracy and compliance
• Ability to manage multiple permit applications and deadlines efficiently
• Ability to read and write, including interpreting documents such as safety rules, operating and maintenance instructions, and procedure manuals, as well as writing routine reports and correspondence and speaking effectively with colleagues, supervisors, and customers/clients. 
• Mathematical skills sufficient to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals. 
• Reasoning ability to apply common sense understanding to carry out instructions furnished in written, oral, and diagram form. 

• Experience in a municipal building department or construction industry
• Knowledge of local and state permitting regulations
• Certification as a Permit Technician (e.g., ICC Permit Technician Certificate) is a plus

• Work is normally performed in a typical interior/office work environment.
• Lifting and/or occasionally moving up to thirty-five pounds can be expected.
• Required to drive, stand, walk, use hands to type, handle, or feel; reach with hands and arms; climb or balance; talk and hear. Body motions and movements include bending, twisting, reaching, stooping, pulling, kneeling, lifting, carrying, and pushing.

Who We Are:  

UES provides essential engineering services for some of the most prominent and significant projects in the nation. Our team members, from our drillers to administrative staff, contribute directly to projects that transform communities. With some of the greatest talent in Geotechnical Engineering, Construction Materials Testing and Inspection, Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope, we are committed to delivering groundbreaking solutions for our clients. At the core of our success is our team members who make it all possible. We know that the projects we deliver are only as good as our people, which is why we offer enriching opportunities for career growth at every level.

Growing in Excellence

As the #1 fastest growing AEC firm on The Zweig Group's Hot Firm list in 2021, UES is poised to lead our industry into the future. As we evolve from a one-man operation to a company spanning 75 branches and 3,500 employees, we’re looking for enthusiastic talent to launch their careers and grow along with us.

Why Work at UES?

We value the individual contributions of our employees, and we show this through providing great benefits. Please ask your recruiter what benefits plans apply to you.

Check out our website: https://teamues.com/

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#GroundedInExcellence

EEO/AA/Disability/Veteran Universal Engineering Sciences is a Drug-Free Workplace. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.