Administrative Assistant, Nursing

At University of Maryland Upper Chesapeake Health, our talented and diverse groups of professionals represent our strength. Through teamwork and a collaborative work environment, we proudly serve our patients and our community with unwavering commitment. It’s our passion for people that motivates us to do great work every single day. Consistently named among the top 100 Best Places to Work in Maryland, our team members have the opportunity to grow professionally in a supportive and stimulating environment.

University of Maryland Upper Chesapeake Health (UM UCH) offers the residents of northeastern Maryland an unparalleled combination of clinical expertise, leading-edge technology, and an exceptional patient experience.
A community-based, integrated, non-profit health system, our vision is to become the preferred, integrated health system creating the healthiest community in Maryland. We are dedicated to maintaining and improving the health of the people in our community through an integrated health delivery system that provides high quality care to all. Our commitment to service excellence is evident through a broad range of health care services, technologies and facilities. We work collaboratively with our community and other health organizations to serve as a resource for health promotion and education.

Today, UM UCH is the leading health care system and second largest private employer in Harford County. Our 3,500 team members and over 650 medical staff physicians serve residents of Harford County, eastern Baltimore County, and western Cecil County.

University of Maryland Upper Chesapeake Health owns and operates:
University of Maryland Upper Chesapeake Medical Center (UM UCMC), Bel Air, MD
The Upper Chesapeake Health Foundation, Bel Air, MD
The Patricia D. and M. Scot Kaufman Cancer Center, Bel Air, MD
The Senator Bob Hooper House, Forest Hill, MD

Administrative Assistant, Nursing

Full time, days, 8:00a - 4:30p, M-F

Job Summary
Provides secretarial and administrative support to the Nursing Leaders at Upper Chesapeake Health, including AVP, directors and managers.  Assist the leadership team with management of INFOR, CONCUR, change forms, ordering and following up on tickets.  Other daily activities will include managing schedules, assisting with meeting minutes and supporting each manager as needed.

Primary Responsibilities
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job responsibilities performed.

• Prepares and distributes reports, letters, minutes, and memoranda from rough draft or transcription.
• Receives and directs telephone calls and messages politely and efficiently.   
• Participates as part of team to accomplish departmental goals.   
• Assists with management of departmental work as requested.
• Tracks attendance for Nurse Manager.
• Coordinates the updates and typing of nursing policies and procedures.   
• Exercises good judgement within scope of the designated responsibility.
• Relieves other administration secretaries as necessary and appropriate.
• Demonstrates self-directed learning behaviors to maintain and improve abilities and skills.
• Maintains confidentiality of all information related to patients, team members, management, and the hospitals.
• Attends at least three education programs each year, in addition to the mandatory fie and safety training program.
• Demonstrates a friendly, helpful, approachable, and professional demeanor congruent with UCH’s service excellence philosophy.
• Establishes and maintains accurate filing system for department.
• Assists department staff with clerical, PC and supply needs.  Coordinates office supply ordering for units.
• Tracks tickets associated with system issues.
• Coordinates meeting schedule/calendar for nurse leaders.
• Assists managers in activities related to INFOR.
• Utilizes INFOR to create requisitions and purchase orders. 
• Perform all other duties as assigned by the Administrative Director and Director of Nursing Support Services as needed.

• Education & Training:  High school diploma or equivalent. Associate degree or Business school degree preferred.  
   
• Work Orientation & Experience:  Proficiency in word processing and personal computer skills.  Experience in health care setting preferred.  Experience in database management, letter writing, taking, transcribing and distributing of minutes.  Minimum of 3 years’ administrative support experience, working in an office setting.

All your information will be kept confidential according to EEO guidelines.

Compensation:

Pay Range: $21.50/hr-$30.12/hr
Other Compensation (if applicable):
Review the 2024-2025 UMMS Benefits Guide