Marketing & Events Coordinator

Job Summary:

The Marketing & Events Coordinator is responsible for supporting the planning and execution of tradeshows, events, and marketing logistics. This entry-level role provides an excellent opportunity for a recent graduate to gain hands-on experience in event coordination, logistics management, and vendor relations. The ideal candidate is highly organized, detail-oriented, proactive and able to work cross-functionally with internal teams and external vendors.

Key Responsibilities:

Tradeshow & Event Logistics:

• Create an internal tradeshow guide for attendees, providing them with all necessary event information.

• Act as the point of contact for hotel bookings and manage accommodation for staff attending tradeshows.

• Handle badge registration for staff participating in industry events.

• Help coordinate partner social hours and customer events at tradeshows.

• Manage shipping logistics, working closely with pre-sales teams and booth builders to ensure timely delivery of materials.

• Oversee branded merchandise orders to support marketing efforts at events.

• Keep track of all tradeshow deadlines and ensure management is updated on completion timelines.

• Helping to arrange social and team events when required

Partner & Customer Engagement Support:

• Administer partner loan requests, ensuring proper loan agreements are in place for borrowed equipment.

• Assist in masterclass organization, including catering orders and working with local office managers on cost management.

Vendor & Financial Administration:

• Process purchase orders (POs) and invoices for new vendors, ensuring timely payments.

• Communicate with vendors, particularly in the US, to obtain and manage required finance

documentation for new suppliers.

• Deal with other ad-hoc administration duties

Marketing Automation Support:

• Assist with contact list uploads, ensuring data is properly formatted and imported correctly into the system.

• Help clear sync errors and maintain database hygiene, working closely with the team to resolve any issues promptly.

• Provide general support for automation and database tasks, gaining experience with

marketing automation processes

• Recent graduate with a degree in Marketing, Business, Event Management, or a related field.

• Strong organizational and time management skills.

• Strong attention to detail, with a passion for accuracy and precision.

• Eagerness to learn and ability to work in a fast-paced environment.

• Excellent communication and interpersonal skills.

• Ability to manage multiple priorities and deadlines.

• Proficiency in Microsoft Office (Excel, Word, Outlook)

• Familiarity with financial processes, including purchase orders and invoice tracking, preferred.

• Experience with event management tools is a plus.

• Basic understanding of marketing automation tools, such as Pardot, is a plus, but training

will be provided.

Across Vizrt, we all work with our shared purpose in mind; to deliver more stories, better told. That is because we believe that stories have the power to impact not just the audience, but the teller as well. A well-crafted and well-delivered story can change the world. We strive and innovate to deliver the best software-defined visual storytelling tools to the world’s storytellers across broadcast, media, public service, enterprise, not-for-profit, education, health, houses of worship, in fact wherever there is a need to educate, entertain or inform. Because that is what stories do, it is why they are important. 

4 billion humans see the stories that our customers tell every day. So, for us diversity is not an optional objective, it is a simple reality. Our customers’ customers are diverse, our customers are diverse, Vizrt gains strength from being diverse. 

It is true that we hold our diversity to be essential, it is something we constantly nourish and pay attention to, but it is not something we take for granted. We do not tolerate discrimination or harassment. We champion inclusion and we value each other’s stories, and we relish their telling.

We offer a comprehensive benefits package that includes:

• Health Insurance: Comprehensive medical, dental, and vision insurance plans to keep you and your family healthy.
• Paid Time Off: Generous vacation days, sick leave, and holidays to ensure you have a work-life balance.
• Professional Development: Opportunities for ongoing training

Join our team and take advantage of these benefits while working in a dynamic and supportive environment.

Recruitment Process   

• Recruiter Screening 
• Team Interview 
• Case Interview
• Final Interview