Production Coordinator

About us:

How did Web Summit become, in the words of Forbes, “the best tech conference on the planet”? Meaningful connections. Our tech events are unmissable because we make it easier for the right people to meet and connect. Everyone at Web Summit works towards this goal.

And we’re just getting started. 

We’re always looking to build on the impact we have already made at Web Summit. In the coming years we’ll take Web Summit to new markets, promoting global connectivity, highlighting important issues and connecting global leaders – all while making a positive impact on the environment and communities we encounter.

To build a better company, we have to better ourselves. We do that by finding the most ambitious people to work with us. 

About the team:

We’re looking for a coordinator to join Event Operations in Web Summit.

Event Operations is central to creating world-class attendee experience on a global scale. Designers, event coordinators, producers, stage managers, and many others work hand-in-hand to produce all elements – from stages and exhibitions through to live operations and attendee experience.

• You’ll assist in the planning of our global events
• You’ll support the production team by coordinating timelines, meetings and communication to the broader team on deadlines milestones
• You’ll work closely with the Event Producers, taking responsibility of areas of pre production and planning including Peripheral events, Partner activations and VIP events
• You’ll be involved in venue liaison, operational logistics, event staff management, database management
• You’ll liaise with key suppliers and contractors, including contracting and engagement, briefings and be the point of contact.
• Using data as the key, you’ll work with multiple cross-company teams to develop existing and create new efficient processes.
• You’ll learn directly from your teammates.
• On site you’ll work as part of the wider team differing excellence throughout the event

• You have exceptional organisational and administrative skills, along with a keen attention to detail
• You like to self-motivate and you certainly don’t lack enthusiasm
• You’re a calm person, stay level headed under pressure and able to make decisions on the go
• You’re a problem-solver with the ability to think on your feet, react rapidly to situations, prioritise your workload and implement measures to improve procedures and workflow
• You’re flexible and have the ability to thrive in a fast-paced and pressurised environment
• You can juggle multiple projects at once and have really good prioritisation skills
• You can analyse requirements and develop delivery structures
• You have a love of both startups/tech and events and have the willingness to work in an amazingly dedicated team
• You’re a confident and friendly person

• Bachelor’s or Master’s degree with strong performance
• Demonstrated ability to communicate, present and influence credibly and effectively
• Strong administrative skills and an ability to meet deadlines
• Proven ability to multitask while paying strict attention to detail.
• Ambition and an ability to work on own initiative to accomplish tasks
• Previous experience in event planning or coordination roles

Benefits and perks:

- Hybrid-working model open to all employees.

- Fully subsidised healthcare, dental, employee assistance programme (EAP) and more.

- Pension contribution up to 6%(Irish based only)

- A dedicated in-house L&D department, with access to workshops, online learning and resources to help you excel in your career development.

- Company laptop, generous annual leave and flexible working arrangements.

- Our very own Tramway Team, which drives community and morale-boosting events for employees to participate in.

- Annual company get-togethers, charity days, and monthly wellbeing talks.

- Wellness subsidy issued to all employees of €1000 per year

At Web Summit, we embrace diversity and inclusion. We want talent from all walks of life to help us on our journey to digitise the conference sector. Hiring decisions are made purely on experience, skills and the needs of the business.