Office and Event Coordinator

• Experience managing a dynamic office environment with at least 5+ years of experience with logistics and operations of a professional, tech-enabled organization
• Proven ability to plan and execute a variety of engaging events (from small meetings to large-scale team-building activities) that boost employee morale, connection, and overall company culture.
• Onsite opportunity for US-based employees: Monday - Friday in our Manhattan office 

Start your adventure with Zip

As the office and event coordinator on the US team, you will own logistics and operations of Zip’s New York office and support employee programs and events that help engage our teams and enable our people to do the best work of their lives. The office coordinator is responsible for cultivating a vibrant, positive, organized and professional work environment reflective of our great culture and values and organizing small and large scale events that help to amplify our Zip culture and create connectivity across our workforce. This role requires office presence in our Union Square office 4-5 days a week during business hours (9:00 AM-5:00 PM) - and occasionally for events outside these hours (for which flex time is provided)

Interesting problems you’ll get to solve

• Create and maintain an epic workspace that promotes productivity and creativity - this will be across Zip’s US+ offices (primarily NY)
• Serve as the on-site point of contact in creating a warm and customer-friendly experience making sure all Zip guests feel the Zip vibe when they walk through the door
• Execute in-office meetings, events, team lunches, and culture/ team-building experiences
• Support new hire onboarding and induction in conjunction with the People & Culture team 
• Create a safe environment for Zipsters ensuring the office meets health and safety requirements and that facilities comply with legislation
• Serve as the in-office point of contact for facilities and supplies
• Project manage any office re-location or space expansion efforts 
• Source, manage and optimize external vendors including cleaning, maintenance and catering suppliers
• Management of mail distribution and office supply stocking and replenishment
• Drive employee security and safety: approve, issue and maintain security and visitor management protocols
• Serve as the liaison with building management and as the point of contact for in-office deliveries, visitors, and vendors

Qualifications

• 5+ years experience in professional office management and/or event coordination
• Experience running a small-medium office (100 people) with hybrid work logistics 
• Strong interpersonal and written communication skills and customer-facing experience
• Attention to detail and thoroughness/accuracy in work activities
• Ability to prioritise and complete tasks under pressure and project manage longer term assignment
• Self starter - able to navigate various priorities and tasks with only high level guidance and direct management
• A love of people experiences and creating moments for employees (our Zipsters)
• Knowledge of G-Suite, Microsoft Office and productivity platforms
• Our values in your DNA: Customer First, Own It, Stronger Together and Change the Game

SUCCESS METRICS

• Employee engagement outcomes
• Qualitative feedback from key stakeholders and people leaders

What you’ll get in return

Zip is a place where you’ll get out what you put in. The newness of our sector means we need to move at pace and embrace change, and our promise to you when you join the team is that you’ll feel empowered and trusted to make big things happen quickly. 

We want you to feel welcome and as though you have the support to be yourself, and care for yourself at work. Because it’s important to us that you make the most of the opportunities you’ll get to grow your skills and your career, and be surrounded by smart, friendly people and leaders that have your back.

We think these are just some of the best things about being a Zipster. We will also offer you:

• Flexible working culture
• Incentive programs
• 20 days PTO every year
• Generous paid parental leave
• Leading family support policies
• 100% employer covered insurance
• Beautiful Midtown office with a casual dress code

Zip is committed to a straightforward and transparent pay structure. The actual base salary will be determined by various individualized factors, including job-related knowledge, skills, experience, location, internal equity, as well as other objective business considerations.

The annual base Pay Range for this position is $64,000- $70,000. This range reflects our US national compensation (USN). Additional premium percentages may apply based on our tiered premium strategy.

Subject to those same considerations, the total compensation package for this position may also include other elements, including a bonus and/or equity awards, in addition to a full range of medical, financial, and/or other benefits. 

If hired, employees will be in an 'at-will position' and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

Be a part of a team that reflects the diversity of our customers

We pride ourselves on being a workplace that provides equal opportunities to people of all ages, cultural backgrounds, sexual orientations, gender identities, abilities, veteran status, and everything else that makes you unique.

Equally, we’re committed to ensuring our recruitment processes are accessible and inclusive. Please let us know If there are any adjustments that need to be made to ensure you have a fair and equitable experience. Zip participates in the federal government’s E-Verify program

And finally…get to know us

Zip is a global ‘Buy Now, Pay Later’ company that gives our millions of customers simpler and fairer ways to pay. 

We are proud to be a global business built around our US and ANZ core markets working with merchant partners including Amazon, Best Buy, eBay and Uber. United by our mission, purpose and values - Customer First, Own It, Stronger Together & Change The Game - we are the next generation of payments, helping people across the globe to fearlessly take control of their financial future.

We are Zip, and we are just getting started.

I acknowledge by clicking "Submit Application", that the information provided is true and correct. I also understand that any willful dishonesty may render for refusal of this application or immediate termination of employment. By providing your information, you acknowledge that you have read our Zip Applicant and Candidate Privacy Notice and authorize Zip to process your data subject to those terms

Before you apply, give Zip a try   -> rebrand.ly/check-zip-out

Zip participates in the federal government’s E-Verify program