Mid Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support our CEO and Business Intelligence Manager.

The Executive Assistant will play a critical role in ensuring the smooth operation of executive-level tasks and data management. This individual will provide high-level administrative support to the CEO and assist the Business Intelligence Manager with data-related tasks. The ideal candidate is detail-oriented, tech-savvy, and possesses excellent communication skills.

Key Responsibilities:

• Provide comprehensive administrative support to the CEO, including calendar management, meeting coordination, travel arrangements and other duties as assigned.
• Assist the Business Intelligence Manager with data analysis, reporting, and management tasks.
• Create and manage complex spreadsheets, pivot tables, and reports using Excel and Google Docs.
• Prepare, proofread, and send professional correspondence on behalf of the executive team.
• Organize and maintain electronic and paper files, ensuring easy retrieval of important documents.
• Coordinate and support special projects and initiatives as needed.
• Handle sensitive information with the highest level of confidentiality and discretion.

• Proven 3+ years of experience as an Executive Assistant or in a similar administrative role.
• Advanced proficiency in Microsoft Excel (including pivot tables) and Google Docs.
• Strong data management and analytical skills.
• Exceptional organizational and time-management abilities.
• Excellent written and verbal communication skills with a professional demeanor.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• High level of discretion and confidentiality.
• Bachelor's degree preferred but not required.

• Work remotely Monday - Friday, 40 hours a week (no weekends)
• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms
• Did we mention it's REMOTE?!!

One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.

Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!