HR and Office Assistant

We are seeking a highly organized, self-motivated HR and Office Assistant to support human resources, office administration, and payroll functions. This role is vital in ensuring smooth day-to-day operations and maintaining compliance with HR policies. The ideal candidate thrives in a fast-paced environment, can manage multiple priorities, and is proactive in problem-solving.

 Primary Responsibilities

Human Resources Support

• Maintain accurate and up-to-date HR files, records, and documentation related to personnel, hiring, and separations.
• Respond to HR-related inquiries, including benefits, policies, and hiring processes.
• Ensure compliance with payroll, HR policies, and labor laws.
• Conduct new hire onboarding and orientation.
• Assist with employee offboarding and terminations.
• Assist in updating job descriptions and managing employee records.
• Organize and support employee events, meetings, and training sessions.
• Monitor and track required employee training and certifications.
• Assist with annual HR audits and compliance reporting.

Recruitment & Hiring Support

• Post job openings on job boards, university sites, and community resources.
• Assist with screening applications and scheduling interviews.
• Coordinate background checks and reference verifications.
• Maintain applicant tracking and hiring documentation.

Payroll & Benefits Administration

• Work with Payroll Company to ensure smooth processing of pay.
• Assist with open enrollment, benefits communication, and compliance.
• Address payroll and benefits-related inquiries from employees.

Office Administration & Executive Support

• Provide administrative support to the President/CEO, Directors and Business Office.
• Pick up and distribute mail and ensure timely correspondence.
• Maintain office supply inventory and place orders as needed.
• Develop and maintain standard operating procedures for office and facility management.
• Support agency meetings, training sessions, and professional development activities.
• Provide occasional assistance to other staff as needed.

Professional Development

• Develop a thorough understanding of 211 Big Bend’s programs and services.
• Work towards obtaining an HR certification (e.g., SHRM-CP or PHR) within 18 months of hire. 211 will pay for certification.
• Attend relevant training, workshops, and HR professional development sessions.

Why Join Us?

211 Big Bend offers a collaborative and mission-driven work environment where your contributions will directly impact the organization and the community. This is an opportunity to grow your HR and administrative skills while working with a passionate team dedicated to making a difference.

Minimum Qualifications

• Education: Associate’s degree in a related field required (bachelor’s degree preferred); equivalent experience will be considered.
• Experience: At least three years of office administration experience or two years of human resources experience preferred.
• Skills & Competencies:
• Strong organizational and time management skills.
• Ability to work independently, take initiative, and complete projects efficiently.
• Excellent written and verbal communication skills.
• Detail-oriented with strong proofreading and accuracy skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and HRIS/payroll systems experience a plus).
• Experience handling confidential and sensitive information with discretion.
• Ability to work collaboratively with staff, board members, and volunteers.

• Health Care Plan (Medical, Dental & Vision)
• CHP Employer 100% paid for employees
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources