Executive Assistant to the CEO

Our Mission

We uplift people and economies around the world through entrepreneurship.

Who We Are

500 Global is a venture capital firm with $2.2B in assets under management that invests in founders building fast-growing technology companies. We focus on markets where technology, innovation, and capital can unlock long-term value and drive economic growth. We work closely with key stakeholders and advise governments and corporations on how best to support entrepreneurial ecosystems so startups can thrive. 500 Global has backed over 5,000 founders representing more than 3,000+ companies operating in 80+ countries. We have invested in 35+ companies valued at over $1 billion and 160+ companies valued at over $100 million (including private, public, and exited companies). Our 180+ team members are located in 27 countries and bring experience as entrepreneurs, investors, and operators from some of the world’s leading technology companies. https://500.co/

About the role:

As the Executive Assistant to the CEO, you will play a critical role in enabling the CEO’s success by managing their schedule, travel, and communications with the utmost professionalism and precision. You will act as the CEO’s trusted partner, ensuring seamless coordination with internal teams and external stakeholders. This is an exciting opportunity for someone with exceptional organizational skills, a high level of discretion, and a hunger to go the extra mile in a fast-paced, dynamic environment.

We are seeking a highly motivated, resourceful, and detail-oriented individual who is hungry to excel. This role demands a commitment to excellence and a passion for going above and beyond in service of the CEO’s success. If you thrive in dynamic environments and take pride in anticipating needs and solving problems before they arise, we want to hear from you.

• Calendar and Scheduling Management: Manage a high-volume professional and personal calendar across multiple time zones, balancing competing priorities with efficiency and precision. Proactively schedule and coordinate appointments, meetings, and events while maintaining strict confidentiality.
• Travel Coordination: Plan and execute complex international and domestic travel arrangements, including flights, hotels, visas, and ground transportation. Provide clear, detailed itineraries and ensure all preferences and requirements are met.
• Administrative Support: Coordinate legal document signatures, notarizations, and shipments. Conduct research and purchase items as requested. Provide support to other executives or global managing partners as needed.
• Communication and Task Management: Serve as a central point of communication, sending reminders for travel, meetings, and deadlines. Maintain accurate records of contacts, meetings, and travel details while performing data entry or transcription as required.
• Meeting and Event Support: Coordinate logistics for in-person and virtual meetings, including greeting attendees, preparing conference rooms, and arranging materials or swag as needed. Assist in organizing internal events, leadership gatherings, and other executive functions.
• Proactive Problem Solving: Anticipate needs, identify potential issues before they arise, and take initiative to ensure the CEO’s time and resources are optimized.

• 5+ years of administrative or executive assistant experience, with a track record of supporting high-level executives.
• Bachelor’s degree or equivalent combination of education and experience.
• Proficiency in Google Workspace (particularly Google Calendar and Google Docs), Microsoft Office, Slack, Expensify, WhatsApp, and the ability to learn new software quickly.
• Strong organizational skills with the ability to prioritize, multitask, and execute in a fast-paced environment.
• Exceptional written and verbal communication skills.
• Professional, affable demeanor with excellent interpersonal and collaboration skills and awareness that your interactions reflect the CEO.
• An unwavering ability to maintain confidentiality and handle sensitive information.
• Extensive experience coordinating international travel or supporting stakeholders in different time zones.
• Extreme attention to detail and a proactive approach to problem-solving.A “can-do” attitude, willing to take ownership of tasks while knowing when to ask for guidance.

• Experience in or familiarity with the startup or technology industry.
• Awareness of or experience in the venture capital industry.

At this time qualified candidates must live in the following states: AZ, CA,CT, DC, FL, HI, IL, IN, IA, MA, NV, NY, NC, PA, TN, TX, VA, or WA

Benefits:

Health Care Plan (Medical, Dental & Vision), Retirement Plan (401k, IRA), Life Insurance (Basic, Voluntary & AD&D), Paid Time Off (Vacation, Sick & Public Holidays), Family Leave (Maternity, Paternity), Short-Term & Long-Term Disability, Training & Development, Work From Home, Wellness Resources

500 Global does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law in provision of employment opportunities and benefits.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws.

500 Global collects and processes personal data in accordance with applicable data protection laws. If you are a European Job Applicant see the privacy notice for further details. If you are a California Job Applicant see the privacy notice for further details.