Paralegal Assistant

ABM, a leading provider of integrated facility solutions, is looking for an Administrative Assistant.

The Administrative Assistant supports the designated leadership with the daily operations of the business. Must be comfortable using MS suite, have attention to details and the ability to multi-task. This is a full-time, onsite position reporting to the office 5 days a week.

Pay Rate is $22.00HR+

The pay listed is the salary range for this position. An offer will vary based on the applicant's education, experience, skills, abilities, geographic location, and alignment with market data. 

Benefit Information: 

ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management

• Manage payroll processes, ensuring accuracy and timely submissions.
• Coordinate and track employee training programs, maintaining up-to-date records.
• Provide administrative support to leadership, including scheduling meetings, preparing reports, and managing correspondence.
• Maintain organized records and documentation in compliance with company policies and regulations.
• Assist with onboarding new employees and ensuring proper training and orientation.
• Perform AP functions such as processing invoices for payment and creating purchase requests.

•  Support Site Manager with the day-to-day operations of the facility, ensuring functionality and safety.
• Utilize the CMMS to track, monitor, and manage work orders and maintenance requests.
• Allocate work orders to team members based on priority and resource availability.
• Coordinate with vendors and contractors for facility-related services and repairs.

• Proven experience in administrative roles with exposure to payroll and training processes.
• Familiarity with CMMS software and the ability to prioritize and assign work orders effectively.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to collaborate effectively with cross-functional teams and external vendors.
• Problem-solving mindset with the ability to adapt to a fast-paced environment.

• Previous experience in facilities management or a related field.
• Knowledge of safety and compliance regulations related to facility operations or a related field.
• Certification or training in administrative management-related fields.

• Time management and prioritization skills.
• Detail-oriented approach to administrative and operational tasks.
• Strong interpersonal skills and customer service mindset.
• Ability to work independently while contributing to team goals.