Accounts Payable/Facilities Coordinator (on-site)

*This is an on-site position that will require working in our Novi, MI office M-F.

Altarum is a nonprofit organization focused on improving the health of individuals with fewer financial resources and populations disenfranchised by the health care system.  We work primarily on behalf of federal and state governments to design and implement solutions that achieve measurable results.  We combine our expertise in public health and health care delivery with technology development and implementation, practice transformation, training and technical assistance, quality improvement, data analytics, and applied research and evaluation. Our innovative solutions and proven processes lead to better value and health for all.  

We have an immediate opportunity for an Accounts Payable/Facilities Coordinator. As Enterprise support for travel claims and credit card administration and main point of contact for Enterprise facilities systems and facility administration specific to the Michigan Office, this role serves as a great opportunity for someone who wants to grow their career with a mission-centered nonprofit. 

• Performs a range of routine accounting activities such as data entry, assist with maintenance of the general ledger, preparation of various accounting statements and financial reports.  
• Responsible for employee travel and expense reporting process and reimbursements. 
• Support credit card program. Responsible for reconciling credit card statements and processing credit card transactions.  
• Completes reoccurring reconciliations as needed. 
• Completes simple and complex calculations using spreadsheets and other software tools and assists with trial balances.  
• Process accounts payable and receivable transactions.  
• May be responsible for the processing other accounting transactions or tasks.
• Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders.  
• Responsible for Enterprise-wide system support for facility programs including scheduling software, emergency contact program, and access card systems. 
• Coordinate interactions with local building management on day-to-say items and for facility security and employee access. 
• Support office scheduling software and emergency communications service, including employee questions/concerns. 
• Handles incoming, outgoing, interoffice, and overnight mail. 
• Manages courier service and shipping requests. 
• Monitors inventory and places orders for office equipment, supplies, or provisions.  
• Daily in-office attendance in the MI office.
• Supports office administrative functions and processes with assistance, backup, and coordination duties.
• May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades.
• Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions.
• Provide training and guidance to others on systems and procedures.

• HS diploma or GED.
• At least 3 years of experience in accounts payable and relevant training, etc.
• Solid understanding of bookkeeping and accounting.
• Ability to work independently.
• Advanced knowledge of business processes.
• Mid to expert knowledge of Microsoft suite applications, especially MS Excel. 
• Ability to facilitate communication in various forms between internal and external stakeholders.

Altarum is a nonprofit organization focused on improving the health of individuals with fewer financial resources and populations disenfranchised by the health care system.  We work primarily on behalf of federal and state governments to design and implement solutions that achieve measurable results.  We combine our expertise in public health and health care delivery with technology development and implementation, practice transformation, training and technical assistance, quality improvement, data analytics, and applied research and evaluation. Our innovative solutions and proven processes lead to better value and health for all.  

Altarum provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.