Accounts Payable & Payroll Specialist

BCC Software is the leading postal and presort software solutions provider. With over 45 years of industry experience, we are dedicated to ensuring that all of our software products and marketing solutions are always ahead of the curve and compliant with the latest USPS® regulations.

The Accounts Payable and Payroll Specialist is responsible for managing the company’s accounts payable and payroll processes. The ideal candidate will be detail-oriented, highly organized, and capable of collaborating across departments to ensure efficient financial operations. In addition to A/P and payroll, this role will manage expense reporting, reimbursements, and tax filings while maintaining compliance with applicable regulations. 

Accounts Payable:
•    Process, code, and enter vendor invoices while ensuring accuracy and compliance with company policies.
•    Route invoices for approval and ensure timely processing of vendor payments.
•    Manage purchase order processing and vendor account reconciliation.
•    Track all payments and expenditures, including invoices, purchase orders, payroll, and statements.
•    Handle vendor inquiries and resolve discrepancies in a timely manner.
•    Maintain and verify customer sales tax status, including managing sales tax exemption certificates.
•    Prepare and process state sales tax filings and payments.
•    Generate and distribute 1099 forms at year-end.

Payroll:
•    Collaborate with HR to review and ensure all payroll changes in ADP Workforce Now are accurate and timely.
•    Process bi-weekly payroll efficiently and accurately.
•    Address payroll-related inquiries and resolve discrepancies.
•    Ensure compliance with federal, state, and local payroll and tax regulations.
•    Manage multi-state payroll taxes and register business in new states as needed.
•    Oversee expense reporting and process reimbursements for expenses incurred by employees via payroll. 

Month-End Close & Reporting:
•    Perform monthly general ledger account reconciliations for payroll and accounts payable.
•    Assist Finance and HR with audits, compliance reporting, and regulatory filings.
•    Contribute to the reporting of overall people costs in collaboration with Finance and HR.
•    Provide support for financial analysis and special projects as required.

•    Associate’s degree in Accounting or a related field, or equivalent experience.
•    At least 3 years of experience in accounts payable, payroll processing, and financial reconciliations.
•    Advanced proficiency in Excel.
•    Experience with ADP Workforce Now is highly preferred.
•    Exceptional organizational and time-management abilities.
•    Strong collaboration skills and the ability to work effectively across departments.
•    Proactive problem solver committed to accuracy and continuous improvement.
•    Knowledge of sales tax, payroll tax, and multi-state payroll regulations is preferred.

What We Offer

• A financially strong, growth-oriented organization with leadership support for marketing innovation.
• The opportunity to build and scale a modern marketing function within an established industry leader.
• A dynamic, forward-thinking environment where your ideas and expertise will influence the company’s future.
• Competitive compensation, comprehensive benefits, and opportunities for career advancement.
• Hybrid work arrangement for Rochester-based employees, flexibility, and work-life balance.

EEO Statement

BCC Software provides equal employment opportunity to all individuals regardless of age, race, color, creed, religion, ancestry, sex (including pregnancy, childbirth or related medical conditions), gender, sexual orientation, gender identity or expression (including transgender status), national origin, veteran or military status, marital status, genetic information, physical or mental disability, familial status, reproductive health decisions, status as a victim of domestic violence, or any other basis protected by applicable laws and regulations. Further, the company takes affirmative action to ensure that all applicants and employees are treated without regard to any of these characteristics during the application process and/or employment. Discrimination of any type will not be tolerated.

Salary: $55,000 - $60,000