Assistant Procurement Manager - Indirect Services & Materials

About Charlotte Tilbury Beauty
Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionised the face of the global beauty industry by de-coding makeup applications for everyone, everywhere, with an easy-to-use, easy-to-choose, easy-to-gift range. Today, Charlotte Tilbury Beauty continues to break records across countries, channels, and categories and to scale at pace.

Over the last 10 years, Charlotte Tilbury Beauty has experienced exceptional growth and is one of the most talked about brands in the beauty industry and beyond. It has become a global sensation across 50 markets (and growing), with over 2,300 employees globally who are part of the Dream Team making the magic happen.

Today, Charlotte Tilbury Beauty is a truly global business, delivering market-leading growth, innovative retail and product launches fuelled by industry-leading tech — all with an internal culture of embracing challenges, disruptive thinking, winning together, and sharing the magic. The energy behind the bran­d is infectious, and as we grow, we are always looking for extraordinary talent who want to be part of this our success and help drive our limitless ambitions.

About the role
As an Indirect Assistant Procurement Manager, you will play a vital role in managing the procurement of goods and services not for resale, ensuring the efficient and cost-effective buying of items across key categories including but not limited to; marketing, IT, Professional services, Store Design and Visual Merchandising. You will work closely with the Procurement Manager and Head of Department across various projects and liaise with different departments to support the overall procurement strategy and contribute to the company's success.

We are looking for a dynamic individual who has appropriate procurement experience, to meet the needs of the key responsibilities, working within a fast-paced environment, ideally from within a digitally mature industry or heavy presence online retailer. The individual will have a global support remit. Project managing a number of ad-hoc support projects will be a key activity within the role.

As a Assistant Procurement Manager – Indirect Services & Materials you will

• Spend Mapping analysis of all indirect spend, providing Procurement Manager (PM) with analysis and cost saving opportunities.
• Prepare and maintain procurement reports, including supplier performance, cost analysis, and contract status.
• Ensure all procurement activities comply with company policies, industry regulations, and sustainability standards.
• Managing ESG initiatives with suppliers, including Ecovadis audit and improvement management actions.
• Negotiation of contracts and commercials. Support negotiations with suppliers to secure favourable terms, pricing, and service agreements.
• Assist in identifying, evaluating, and managing relationships with suppliers of indirect goods and services to ensure quality, cost-effectiveness, and reliability.
• Oversee the administration of contracts for indirect procurement, ensuring compliance with terms and conditions.
• Work on sourcing activities as required by category leads.
• Provide full tender support to the procurement manager, including RFI/RFP as directed, including collation of responses and score carding with appropriate analysis provided.
• Organising QBR supplier reviews across key suppliers, including annual meeting plans and responsible for chasing through improvement actions and KPI management.
• Rebate management tracking and regular liaison with finance team to ensure accurate accruals and ready availability of audit information.
• Take ownership of cost initiative projects as directed by the Procurement Manager as part of their personal development plan, and in accordance with Procurement director expected annual savings targets.
• Work with PM’s to ensure Procurement/Legal action log is up to date.
• Set Up and deliver ongoing indirect material/services supply base credit monitoring and proactive feedback to Procurement team of any critical profile changes, using D&B tracker system.

About you

• Previous procurement/purchasing experience within digitally mature industry or Cosmetic/Personal care online retailer.
• Proven project management experience track record a must have.
• Strong operational stakeholder relationship development and management.
• Must have digital/SaaS buying support background.
• Performance Management service sourcing background a distinct advantage
• Must be strong in data analysis, and have excel analytical expertise, including Vlookups, nested ‘if’ statements, pivot tables filters etc.
• Must be comfortable working with ambiguous and/or incomplete information.
• Use of ‘source to contract’ e-sourcing tools a must. Implementation support a distinct advantage.
• Some experience in formal Contract development would be a distinct advantage.

Competency must haves

• Learning Curve - Capability to quickly take on board and disseminate new data/info quickly and communicate to team effectively.
• Attention to Detail – Able to work at an extremely fast pace, without making unchecked errors across a wide range of projects at the same time.
• Conflicting Priorities - Ability to commit to and deliver against deadlines agreed, where there will be multiple priorities to consider and manage.
• Project Management skills – Must be conversant with both sourcing tenders/RFP processes.
• Commercial acumen - Role holder must be keen to develop their negotiation skills, and to develop strong relationships with their suppliers and stakeholders alike.
• Autonomy – Must be able to take responsibility for own resource time, prioritising work according to demands of the PM taking ownership of delivery, with minimal direct support.
• Should be proficient with Microsoft applications, including excel and PowerPoint especially. Experience using Monday project management system is a plus.

Charlotte Tilbury is a fast-paced and dynamic environment where nimble mindsets, striving to deliver the best and wanting to be part of a global #dreaamteam are key. Even though we have requirements, our experience and background are just a guide, we still love to welcome applicants with more or less experience stated, provided necessary skills can be demonstrated.

Why join us?

• Be a part of this values driven, high growth, magical journey with an ultimate vision to empower everyone, everywhere to be the best version of themselves
• We’re a hybrid model with flexibility, allowing you to work how best suits you
• 25 days holiday (plus bank holidays) with an additional day to celebrate your birthday
• Inclusive parental leave policy that supports all parents and carers throughout their parenting and caring journey
• Financial security and planning with our pension and life assurance for all
• Wellness and social benefits including Medicash, Employee Assist Programs and regular social connects with colleagues
• Bring your furry friend to work with you on our allocated dog friendly days and spaces
• And not to forget our generous product discount and gifting!

At Charlotte Tilbury Beauty, our mission is to empower everybody in the world to be the most beautiful version of themselves. We celebrate and support this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process.

If you want to learn more about life at Charlotte Tilbury Beauty please follow our LinkedIn page!