Records Clerk

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.

The Records Clerk assists in the operation and maintenance of client and administrative records, including reference, retrieval and disposal activities. The clerk adheres to daily record center operational policies and procedures. The clerk provides quality customer service daily; ensures all assignments are completed accurately and efficiently and promotes professionalism and teamwork.

Job Responsibilities

• Creates new client files.
• Provides assistance with the re-shelving of client files.
• Prepares files for off-site storage, indexes files and enters information into the records management database.
• Checks client files in and out of the records center.
• Performs scheduled client file deliveries and pick-ups.
• Provides document filing assistance to attorneys and professional staff.
• Performs periodic internal audits of the records center.
• Performs scheduled inventory scans of the client files throughout the office.
• Assists with confidential destruction of material located in on-site confidential shredding containers.
• Assists with off-site storage pick-ups and deliveries.
• Delivers off-site storage boxes to internal clients.
• Provides assistance to records center personnel and staff as needed; completes additional projects as necessary.
• Other duties as assigned.

Knowledge, Skills and Abilities

• Demonstrated ability to follow written and oral instructions.
• Demonstrated ability to file records/documents in sequential order and maintain the necessary precautions when working with sensitive and/or confidential material.
• Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements.
• Basic skill in operating a desktop computer, accurately completing data entry, searching for and retrieving information.
• Demonstrated ability to provide basic client service requiring ordinary tact and courtesy.
• Ability to safely lift, move and carry boxes without assistance, weighing up to 25 lbs.

Education

The position requires a High School Diploma or GED.

Experience

The position requires a minimum of one year of general office work, including data entry, filing and related duties.

Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options such as back up childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.

Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. The pay range for this position is $39,000-$51,030. Additional compensation may include a discretionary bonus. The salary for this position may vary based on location, market data, an applicant’s skills and prior experience, certain degrees and certifications, and other factors.

EOE m/f/d/v
Crowell & Moring LLP participates in the E-Verify program.