Forms Management Coordinator

D.A. Davidson Companies is an independent, employee-owned company with a rich history spanning more than 80 years. We are dedicated to conducting our business in accordance with the highest standards of integrity and ethics, and delivering outstanding service to our clients and each other. We support a friendly, open and supportive culture, and encourage candid communication and productive engagement that make our companies and each of us better. Just as we work to improve our clients’ financial well-being, we also work to strengthen local communities—and giving back is one of our core values. You can learn more about our company culture and impact in our latest annual report.

Summary: 

The Forms Management Coordinator will manage the intake of new requests to update forms and disclosures or create new forms broadly across the firm. The Forms Management Coordinator is responsible for overseeing the entire process of updating and managing organizational forms and disclosures. This role involves receiving form update requests, verifying the accuracy of form content, implementing updates, tracking progress, and archiving all related versions and timelines. The ideal candidate will ensure that all forms are current, accurate, and compliant with company standards. 

Qualifications:

•Strong attention to detail and organizational skills; able to prioritize and handle multiple tasks

•Possess excellent verbal and written communication skills 

•Proficient computer skills with regards to Microsoft Office, the Internet, Outlook and the back-office operations system. Skills in Microsoft Word and in creating PDFs through Adobe Acrobat is beneficial and will be a required skill for the position and can be trained.  

•Able to communicate in a clear and service-oriented manner; use appropriate, professional language and grammar to effectively exchange ideas and information

•Must be capable of interacting with employees at all levels throughout the company

•Ability to document and archive guidelines, policies and procedures

•Ability to work both independently and collaboratively to achieve goals and resolve problems

•Must be able to prioritize tasks and meet deadlines, even in sometimes stressful situations

•Previous experience in a securities industry, front or back-office a plus

•General knowledge of the securities industry, financial markets and its products a plus

•Knowledge of JIRA and Confluence, a plus

•Highly detailed, committed to accuracy and follow-through

Duties:

•Coordinate with various departments to verify all form updates are valid and correct

•Communicate changes and updates with form owners to verify accuracy; communicate and collaborate with employees across the firm to provide timely updates

•Implement best practices for form/disclosure management and updates; maintain guides and best practice documentation

•Evaluate information provided by multiple sources regarding form changes and confirm standards are being maintained

•Maintain ticketing system by adding and updating tickets as necessary

•Complete updates to the forms using Word, Adobe, and other applications as needed

•Perform any other duties and special projects as necessary

What we offer:

Competitive salary plus excellent benefits and perks including, but not limited to:  

•Company 401(k)and ESOP contribution 

•Generous sick, vacation, and maternity/parental leave

•Paid holidays

•Professional Development Opportunities

•Discounted personal insurance including home, auto and recreational vehicles

•Charitable gift-matching program

•Davidson Day of Giving – Our tradition of positively impacting communities in which we live and work.  

The compensation offered will be determined on a case-by-case basis considering a variety of factors including, but not limited to, the skills, relevant work experience, and geographic location of each specific candidate. This role is eligible to participate in applicable D.A. Davidson variable compensation programs.

D.A. Davidson has been in business for over 89 years! As an employee-owned company, our success is driven by our high standards of business ethics, integrity and the belief that our Associates are our most important assets.  We hope you will consider joining us!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

At D.A. Davidson, we are committed to fostering a diverse environment that supports the development and inclusivity of all employees.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Please answer all questions carefully: incomplete or inaccurate answers may impact your potential employment. By clicking Submit Application, you declare that all statements in this application are truthful to the best of your knowledge. California applicants please see D.A. Davidson's California Resident Privacy Policy.