People Operations Coordinator

Gator Bio, the leading developer and manufacturer of Next Generation Bio-Layer Interferometry (BLI) biosensor technology and services utilized by life science researchers within the biopharma, drug discovery, pharmaceuticals and biotherapeutics. Headquartered in Palo Alto, CA, we provide BLI label-free solutions involving instrumentation, software, and consumables utilized for measuring real-time biomolecular interactions. General applications include quantitation, kinetic analysis, and epitope binning. Our mission is to simplify and accelerate biological analysis for biotherapeutic research and development. 

We are looking for a People Operations Coordinator to recruit new positions, manage our HR information system, and assist with the day-to-day functions of the People Operations department. This position will report to the People Operations Manager. 

• Schedule and coordinate interviews with candidates. Conduct the initial HR phone screen. 
• Build candidate profiles and interview pipelines with hiring managers. 
• Collaborate with external recruiters. Actively and passively recruit potential candidates. 
• Maintaining and updating HRIS and ATS. 
• Manage employees’ personnel records, documentation, and information. 
• Process documentation for new hires, terminations, promotions, benefits, policies, employee signatures, etc. 
• Conduct audits for compliance, payroll, benefits, and attrition.  
• Conduct HR onboarding training for new hires. Prepare documentation for off-boarding.  
• Facilitate bi-annual performance review cycles.  
• Administer regular employee engagement surveys. Collect pulse data through new-hire surveys and exit interviews.  
• Improve company retention. 
• Assign mandatory training for staff. Coordinate annual safety trainings and new-hire trainings. 
• Assist with leave of absence documentation for FMLA, PDL, CFRA, etc. 
• Revise and update company policies and the HR handbook. 
• Coordinate with external legal counsel regarding employment law and immigration assignments.  
• Any additional duties as assigned. 

• Bachelor’s degree in human resources, business management, or similar field. 
• 1 – 2 years’ experience in and HR and/or recruiter role. 
• Experience with BambooHR and Lever is a plus. 
• High level of integrity, confidentiality, flexibility, and action oriented. 
• High attention to detail, excellent organizational skills, and ability to multitask. 
• Good judgement skills with the ability to analyze and revise operating practices to improve efficiency. 
• Excellent interpersonal and verbal communication skills. 
• Proficient with Microsoft Office Suite, especially Outlook calendar management.