Assistant Facilities Manager

About GoodLeap:

GoodLeap is a technology company delivering best-in-class financing and software products for sustainable solutions, from solar panels and batteries to energy-efficient HVAC, heat pumps, roofing, windows, and more. Over 1 million homeowners have benefited from our simple, fast, and frictionless technology that makes the adoption of these products more affordable, accessible, and easier to understand. Thousands of professionals deploying home efficiency and solar solutions rely on GoodLeap’s proprietary, AI-powered applications and developer tools to drive more transparent customer communication, deeper business intelligence, and streamlined payment and operations. Our platform has led to more than $27 billion in financing for sustainable solutions since 2018.

GoodLeap is also proud to support our award-winning nonprofit, GivePower, which is building and deploying life-saving water and clean electricity systems, changing the lives of more than 1.6 million people across Africa, Asia, and South America.

The Assistant Facilities Manager is responsible for ensuring the effective operation and maintenance of the organization’s facilities. This role focuses on coordinating facility-related activities and ensuring that all building systems, including HVAC, electrical, plumbing, and security, function efficiently and safely. This role will play a key role in ensuring the quality of work performed by external contractors, monitoring maintenance schedules, and ensuring that all facility-related tasks are completed on time and to the required standards. The role will also support the Senior Facilities Manager in planning and executing facility improvements and responding to facility-related emergencies.

• Oversee the daily operations of one or more facilities, ensuring all systems and equipment are functioning optimally. Conduct regular inspections of the building’s infrastructure (e.g., HVAC, electrical systems, plumbing, etc.) to identify and resolve issues. Assist in enforcing policies and procedures to maintain a safe and efficient working environment.
• Assist in preparing budgets for facility operations, projects, and maintenance activities. Track and report on facility-related expenses, identifying opportunities for cost savings. Provide input into financial planning and forecasting for facility management.
• Manager access control systems, ensuring secure entry and exit for employees, visitors, and contractors. Coordinate with security personnel to maintain a secure environment and respond to incidents as needed. Conduct regular security audits and recommend improvements to enhance the physical security of company facilities.
• Assist and support the Office Support Service Team to ensure the front desk staff effectively manages visitor access, including all sign-in procedures and visitor access, and cover the front desk when needed.
• Coordinate with vendors and service providers to ensure timely delivery of services and supplies. Monitor vendor performance escalate any concerns.
• Optimize the use of space within the facility, including office layouts, storage areas, IT/MDF closets, and common spaces. Collaborate with department leaders to plan and implement space changes needed.
• Maintain accurate records of space allocations and occupancy levels.
• Oversee the receiving, storage, and distribution of materials and supplies within the facility. Coordinate with teams to ensure timely and effective transportation of goods. Implement procedures to streamline organization operations and reduce costs.
• Assist in planning and executing facility-related projects, such as renovations, relocations, or new construction. Coordinate with contractors, architects, and engineers to ensure projects are completed on time and within budget. Monitor project progress, address any issues, and provide regular updates to Senior Facilities Manager.
• Assist in developing and maintaining emergency response plans and procedures for the facilities. Participate in emergency drills and training to ensure preparedness for potential incidents. Ensure that emergency equipment and supplies are maintained and accessible.

• Knowledge of Building Systems: Understanding of HVAC, electrical, plumbing, and security systems, including maintenance and repair procedures.
• Facilities Management Software: Proficiency in using software tools for scheduling, reporting, and managing maintenance activities.
• Safety and Compliance: Familiarity with health, safety, and environmental regulations and the ability to ensure compliance.
• Ability to coordinate multiple tasks and projects, including scheduling and overseeing the work of external contractors.
• Strong attention to detail in tracking maintenance activities, ensuring quality of work, and managing facility operations.
• Ability to prepare and present detailed reports on facility performance, maintenance activities, and project progress.
• Clear and concise communication with contractors, vendors, employees, and leaders.
• Ability to manage time effectively, meet deadlines, and handle urgent tasks as they arise.
• Capability to juggle multiple responsibilities without compromising quality or accuracy.
• Ability to quickly identify and resolve issues related to building systems or facility operations.
• Skills to handle facility-related emergencies effectively and coordinate appropriate responses.
• Ability to work effectively with the Senior Facilities Manager and other departments to support facility-related projects and initiatives.
• Skills to manage relationships with external contractors and vendors, ensuring they meet performance and quality standards.
• Performance Metrics: Ability to track, analyze, and report on facility performance metrics to identify areas for improvement.
• Skills to assess and enhance operational processes to improve facility management and reduce costs.
• Strong customer service skills to manage in-office responsibilities and ensure a positive experience for visitors and employees.
• Professional demeanor and the ability to handle inquiries and issues with tact and efficiency.
• Bilingual in Spanish preferred.

Compensation:  

$63,000 - $68,000 annually

Additional Information Regarding Job Duties and Job Descriptions:

Job duties include additional responsibilities as assigned by one's supervisor or other managers related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and other skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law. The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

If you are an extraordinary professional who thrives in a collaborative work culture and values a rewarding career, then we want to work with you!  Apply today!