Executive Assistant to CEO & CFO

Who we are:

MasterClass is transforming online education by enabling anyone in the world to learn from the very best.  We are deconstructing what makes an actor able to cry on demand, how an athlete defies gravity, and what it takes to write a bestseller.  Our online learning content is available to students anywhere anytime, which supports our mission to ignite the greatness in others.

We are a quickly growing VC-funded startup based in San Francisco, with additional offices in Los Angeles.  We have created online classes taught by famous masters— Gordon Ramsay, Serena Williams, Neil deGrasse Tyson, Sara Blakely, David Sedaris, Bobbi Brown, Timbaland, Anna Wintour and many more to come.

Since launching in 2015, we have been growing our team. Apply now to find out more about what we are doing behind the scenes

Snapshot of the Role:

The Executive Assistant to the CEO and CFO will play an integral part in coordinating the day-to-day activities of their executives. We are looking for someone who is highly detail-oriented and enjoys working within a fast-growing, rapidly changing environment that is mission-driven and people-first. The ideal individual will be strategic and tactical, can exercise good judgment in various situations, have strong written and verbal communication, have administrative and organizational skills, and maintain a realistic balance among multiple priorities.

 We expect that 75% of this person’s time will be spent on work with the CEO, with ~30-50% dedicated to personal tasks during the work day. The remaining 25% of this person’s time will be spent working with the CFO.

What we are looking for:

• Experience supporting a CEO or another C-Level executive.
• Ability to deliver high-quality work under tight deadlines.
• An easygoing, approachable, and calm personality who doesn’t take themselves too seriously.
• Excellent verbal and written communication skills.
• Great instincts in anticipating the needs of the executives are often supported without much guidance.
• A resourceful self-starter who can multitask in a fast-paced environment.
• Ability to manage both professional and personal tasks with ease.
• Someone passionate about the company’s mission and eager to contribute wherever necessary to help in success.

Responsibilities of the role:

• Provide high-level administrative support to the CEO and CFO, ensuring seamless day-to-day operations.
• Manage complex calendars, including scheduling meetings, prioritizing commitments, and resolving conflicts proactively.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring efficiency and cost-effectiveness.
• Prepare and edit correspondence, presentations, reports, and other documents with a strong focus on accuracy and professionalism.
• Handle confidential and sensitive information with discretion and sound judgment.
• Build relationships with key stakeholders in the CEO’s internal and external network; professionally represent the CEO and CFO.
• Prioritize conflicting obligations and needs, independently and proactively carry out projects to completion on tight deadlines.
• Manage and contribute to special projects as needed. 

Requirements:

• 10+ years of experience as an executive assistant in a fast-paced, team environment.
• 4+ years partnering with a CEO or C-Level executive.
• Strong written and oral communication skills and ability to interact with a diverse range of people.
• Confidence in making decisions.
• Ability to prioritize tasks.
• Strong attention to detail.
• Technology proficiency, including Microsoft Office and Google Suite.
• Self-motivated and highly reliable.
• Legally eligible to work in the United States.

At MasterClass, we believe we put our best work forward when our employees bring together ideas that are diverse in thought. We are proud to be an equal opportunity workplace and are committed to equal employment opportunity regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by applicable federal, state or local law. In addition, MasterClass will provide reasonable accommodations for qualified individuals with disabilities.  If you have a disability or special need, we would like to know how we can better accommodate you.