HR Operations Manager

MotorK is the leading sales and marketing technology company in Europe, specialised in the automotive sector. At MotorK our mission is to empower manufacturers and dealerships to sell more with innovative, cloud-based products and services to offer the best digital customer experience.

We are on a fast and ambitious trajectory and serving 90% of the automotive manufacturers. To continue our growth, we are hiring new talents. If you want to spark the future of the automotive world, join us. We are looking for a HR Operations Manager to be a part of our growing dynamic team based in Milan!

The role

The HR Operations Manager is a key member of our dynamic global team and the person will be in charge of HR Administration & System support activities. This role will work with a high degree of autonomy, managing and overseeing all administrative HR processes and documentation, playing a crucial role in ensuring the smooth and efficient handling of all operational HR activities. The HR Operations Manager also will: 

• Manage the team, overseeing the entire HR Operations processes in Italy and in our subsidiaries abroad.
• Coordinate team activities and workflows.
• Act as first point of contact for internal stakeholder, liaising with multiple departments and their leaders.
• Handle complex HR cases and internal processes.
• Initiate on new HR related projects, to enhance and enrich internal systems (e.g. policies, workflows, administration etc).
• Support on Finance related topics (budgeting, cost, payments etc).
• Manage and coordinate Finance topics such as budgeting and costs.
• Manage all employee administration processes, including contracts, onboarding, and offboarding.
• Prepare and collect all necessary data for payroll processing (payroll is outsourced).
• Monitor contract deadlines, renewals, and changes.
• Liaise with the external payroll provider to ensure accurate and timely payroll processing.
• Draft and issue official HR communications and letters.
• Prepare and maintain HR reports (headcount, turnover, personnel costs, etc.).

Our ideal HR Operations Manager will have a background in HR Administration subjects for Italian and international contexts (Germany, France, Belgium, Spain, Portugal), with a good knowledge of managing payroll and Labour Law. As well as: 

• Bachelor’s Degree in Law/Economics/Business administration or a related field
• Knowledge of HR administration processes and a solid understanding of Italian labor law (knowledge of Labor Law for other countries will be an advantage). 
• Previous experience working in fast-paced environments (possibly start up environment), managing multiple priorities with speed and accuracy.
• Previous experience in a similar role, managing a team.
• Strong organizational skills and attention to detail.
• Hands-on operational work approach and the capability to work towards process improvement and efficiency. 
• Strong proficiency with HR tools and software for document and data management.

Working pattern and location

• 40 hours per week, permanent contract 
• Monday – Friday
• Hybrid role from our Milan office

• Meal vouchers (for each day worked)

• Three days of onboarding in our Milan office, with evening team building event
• Food canteen onsite
• Bi-monthly appointment for collaboration days, with free breakfast in the office
• Company benefits including discounts on famous brands
• Internal training paths and support with external education
• 1:1 English classes up to B2 level 
• Diverse and dynamic environment, with plenty of opportunity to grow and make an impact 

What you can expect from the recruitment process: 

1. HR interview
2. Hiring Manager interview 
3. Chief HR Officer Interview
4. CEO Interview 

MotorK is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any kind. Our company is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at MotorK are based on business needs, job requirements, and individual qualifications, without regard to race, colour, religion or belief, age, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.