HR Assistant

PLANNED PARENTHOOD GREAT RIVERS

POSITION TITLE: HR Assistant

STATUS: Non-exempt

REPORTS TO: HR Manager 

SALARY: $20.50-$22.50/hour  

**Must have or be willing to obtain the COVID, booster and Flu vaccine

Planned Parenthood Great Rivers (PPGR) offers a robust benefits package. 

Employer Paid:

Healthcare: Employee pays approximately $25 per pay period

Vision: Employee pays approximately $4 per pay period

Dental: Employee pays approximately $5 per pay period

Mail in pharmacy benefits

Well-being reward: Up to $200

Life Insurance: Up to $100,000

Paid Parental Leave: 8 weeks of full salary after the event (birth or adoption)

Retirement plan with up to 6% contribution after 1 year of employment

Generous Paid Time Off: 8 Sick Days, 10 Vacation Days, 5 Care for you Days and 9 Holidays

Employee Paid/Voluntary Benefits Include:

Aflac: Short-Term Disability, Accident Policy and Hospitalization Policy

Life Insurance additional coverage up to $100,000

POSITION SUMMARY 

Assist HR department on a variety of daily and operational responsibilities. Requires excellent verbal, written, phone, computer, and communication skills.  Requires sitting at desk for long periods of time, computer, typing required. This position may fulfill the cell phone reimbursement policy requirements.  

ESSENTIAL DUTIES PERFORMED

● Assist HR Manager with administration of employee benefits, documentation/forms, health insurance, dental, vision, life insurance, AFLAC, EAP, FSA and other plans

● Maintain human resource policies for accuracy and compliance

● Assist with reference checks, onboarding and orientation of volunteers and new hires

● Respond to inquiries for employment references for voluntary resignations and verification of employment

● Assist with monthly benefit billing statements to ensure accuracy

● Notify employees of changes in benefit programs

● Work collaboratively with other staff to ensure that all new employees are orientated to the affiliate and its policies

● Communicate new hire information for the CalmAPP

● Maintain employee badge photos and name tags for new hires

● Maintain the phone list

● Keep inventory of orientation materials and swag

● Order New Hire Orientation supplies

● Staff announcements via HRIS 

● Maintain Mineral platform

● Check HR fax daily and distribute appropriately

● Attend all assigned meetings and trainings 

● Must be willing to travel to all locations at least once per year

● Other duties as assigned

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE Bachelor’s Degree in administration, human resources, compliance or health related field required.  Background in educational setting, volunteer, social service or health agency preferred.  SHRM or HRCI certification preferred.

Minimum of 3 years human resource experience, preferably in a multi-site organization. Experience in health care, staffing, training, organizational development and google workspace preferred.

Demonstrated ability to appropriately handle complex and confidential information. Ability to communicate policy interpretations and decisions effectively to a diverse audience. 

LANGUAGE SKILLS Ability to read and interpret documents such as compliance regulations, operating and maintenance instructions, and procedure manuals.  Ability to produce routine reports and correspondence.  Ability to speak effectively with employees in the organization.

MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

None required

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel.  The employee frequently is required to reach with hands and arms and talk or hear.  The employee is occasionally required to stand and walk.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderately loud.

PPGR maintains a strict policy prohibiting discrimination on the basis of race, color, religion, sex, pregnancy or pregnancy-related conditions, age, sexual orientation, gender identity or gender expression, economic background, national origin, citizenship, disability, marital or relationship status, military service or veteran status, or any other characteristic protected under applicable federal, state or local law.  

PPGR acknowledges and owns our past and present; therefore, we seek to look inward into how white supremacy continues to show up in our organization. We have a responsibility to create a place of equity and of inclusion, and we commit to dismantling racism and moving the needle to a more equitable workplace.